Project Coordinator I

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Basic Sciences Division is one of six scientific Divisions at Fred Hutch and is comprised of 30 faculty-led laboratories whose research is focused on understanding the normal molecular functioning of cells as well as the disruption that causes complex diseases like cancer and HIV infection.

The Division is recruiting a Project Coordinator I. The Project Coordinator will work closely with Division administration leads, Research Administrators, and central administration partners to support laboratory personnel human resource activities and provide division operations administrative support. This position supports the hiring process, ensures a smooth on/off boarding experience, completes timely and accurate appointment changes for laboratory personnel and trainees in our HR enterprise systems, provides monthly time reporting support, and serves as coordinator for various general administrative tasks. This position will also develop and maintain resources and process guidance for the role. This is an ideal opportunity for someone that enjoys collaborative work, has great organization and communication skills, excellent attention to detail, and an interest in supporting research.

This role will have the opportunity to work partially at our campus and remotely.

Please submit a cover letter.

Responsibilities

General job responsibilities:

• Initiate, track, and report on new hire requests in the recruiting enterprise system (iCIMS)

• Initiate, track, report on hires/appointments for all Division personnel (lab staff , trainees, and nonemployee/guests) in the human resource management system (Workday)

• Perform onboarding and offboarding tasks working with Research Administrators to ensure a smooth onboarding or offboarding experience for all Division personnel

• Meet and escort new Division personnel on their first day, as needed

• Coordinate with central administration partners as needed to ensure correct and timely appointments as funding sources change

• Maintain up-to-date Division personnel lists

• Update lab web pages with new/departing personnel

• Update division webpages with new/departing administrators and faculty

• Coordinate receipt of personnel change notices for Division news bulletin

• Update membership to Division Microsoft Teams channels

• Mange non-exempt employees time sheet reporting

• Develop/curate HR-related information resources and create SOPs and guidance documents as needed

• Support other Division operation activities as needed, including support for office supply/equipment, mail services, and shared building bulletin boards

Responsibilities for trainee appointments: (postdoctoral fellows, undergraduate students, graduate student, interns)

• Coordinate with the Office of Graduate Education (OGE) to confirm graduate student appointments are set- up accurately in Workday

• Coordinate staff assignments by working with Research Administrators, OGE, Office of Sponsored Projects, and UW partners

• Manage minor/high school intern appointments by working with Research Administrators, parents/guardians. Division faculty, Environmental Health and Safety (EH&S), and HR Business Partner

• Set up or remove Non-employee Workday appointments as needed

• Manage funding support-driven Workday appointment changes for postdocs or trainees moving between stipend and regular employee positions

Qualifications

MINIMUM QUALIFICATIONS:

• BA/BS in related field required.

• Minimum of one year post-master's or three years post-bachelor's project coordination experience in a research setting.

• Excellent written and verbal communication skills.

PREFERRED QUALIFICATIONS:

• Experience with Human Resource hire management in a research setting

• Experience working in a security role in Workday

• Familiarity with iCIMS

• Experience with website editing, Adobe Experience Manager preferred

• Experience using Microsoft Teams

• Affinity towards process improvement and adoption

• Adept with Microsoft Office (Word, Excel)

• Strong written and oral communication skills

• Skilled at managing multiple communication streams in a timely and organized manner

• Demonstrate a strong attention to detail

• Demonstratable experience with successful planning, organizing, and prioritizing your work

• Ability to navigate complex internal systems and departments

• Interest in working on process improvement with team

• Ability to complete tasks within assigned deadlines

• Exercise independent judgment and make appropriate decisions

• Enjoy learning new systems and skills and adapt quickly to evolving work priorities and demands

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The hourly pay range for this position is from $30.30 to $45.43 and pay offered will be based on experience and qualifications.

This position may be eligible for relocation assistance.

This position may be eligible for a sign-on bonus.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.