Bayside Solutions is seeking a Project Coordinator I to be part of our client s team in South San Francisco. This is an opportunity to work with the largest privately held pharmaceutical corporation in the world and ranks among the world' s 20 leading pharmaceutical corporations.
Our Client s culture is highly collaborative, offers an environment that encourages employees to expand their knowledge in order to make a profound impact on patients lives. This could explain why their company has been recognized as one of the Top Twenty Employers in biotechnology and pharmaceuticals by Science Careers.
Our Company Bio: Bayside Solutions was founded in 2001, Bayside was recognized as one of the fastest growing professional staffing companies in Northern California.
The numbers tell the story: We have close to a 100% client retention rate, 700% growth in four plus years and over 95% repeat business. Our dedication to building partnership relationships with both our clients and our recruits is the key to our phenomenal success.
You can find additional information on our company website at
Project Coordinator I
An opportunity to join a patient-focused organization that is driven to develop, manufacture and commercialize medicines to treat life threatening conditions.
Work for a company that is local to the bay area and recognized as a leader of innovation.
Competitive compensation commensurate with experience.
This position is eligible for medical, vision, dental benefits, paid sick time, and 401K.
Summary of Responsibilities:
Project Support toward developing project supplier services and process.
May act as a project manager for smaller-scale, less complex projects.
Supports team in developing detailed project plans, including objectives, deliverables, scope, timing, milestones, roles and responsibilities.
Helps obtain the required project resources. Including scheduling key meetings and reviews, preparing analyses and presentations, etc.
Assists with on-boarding project team members and others involved.
Works with team to ensure an effective and efficient implementation, maintenance and system feedback.
Business Process Operations/Administration Supports design, implementation, and improvement of business processes across designated areas of responsibility and critically review current processes for effectiveness, quality and simplification.
Supports development of relevant guiding principles, maintain the current-state business process documentation and develop target future-state process models Supports the development and management of tools, templates, style guides and procedural documents, including process maps, and working documents to support the tactical application of business processes as required. This includes writing, copy editing and proofreading these documents.
Supports the assessment that appropriate documentation and controlled document requirements are identified and integrated in process maps (business requirements).
Supports continuous process improvement through ongoing observation, monitoring and evaluation.
Involvement in business process maps and business process documentation created by CPO.
Schedules and coordinates project meetings, workshops and departmental meetings.
Coordinates, develops, disseminates and manages meeting agendas, action/decision logs and meeting minutes.
Tracks, manages and communicates action item status and completion with others.
Regularly consults with team, cross-functional partners, management and other stakeholders to remain abreast of relevant business, project or other developments as well as keep others apprised of project status.
As needed, develops and distributes project presentations and other materials/information.
Completes other routine and ad hoc analysis and reporting.
Responsible to keep all internal customers, partners and stakeholders abreast of progress and interim updates.
Does so by following prescribed departmental procedures, practices and protocols and by using standardized reporting and communications tools/templates and other resources.
Completes other special projects, as and when assigned, or otherwise requested.
Participates in routine and ad hoc departmental and or vendor meetings and other business reviews or meetings to remain, at all times, fully abreast and apprised of evolving business needs and requirements.
Expected to share best practices within the department and cross-functionally, identify and communicate ongoing opportunities for continuous improvement, systems and operational excellence.
Consistently complies with all governing laws, regulations, client s SOPs and other guidelines.Qualifications:
Must have a college degree or relevant experience is a must.
Seeking experienced print production manager with background in digital printing, large format and promotional items.
Ideal candidate will be organized, process driven with a positive attitude, great organizational skills and a strong work ethic.
Must be able to take content from multiple authors and consolidate into one consistent voice.
Project management and/or oversight of small project experience and applying project management principles is preferred.
Demonstrated ability to organize and work with large amounts of data.
Demonstrated skills with Excel and Powerpoint are required, with possible background or desire to learn Visio.?
Ability to facilitate small group feedback sessions.
Understanding of document management/change control lifecycle.
Demonstrated ability to learn and apply new concepts Detail-oriented, including demonstrated ability to copy edit /proofread.
? Having an understanding of digital assets, graphic design/layout and the creative to production process is a plus.
Knowledge of, and/or training in, regulatory and system compliance is preferred Understanding of, or aptitude to learn, international regulations, processes and issues in drug development.
Some knowledge of best practice project management and operational excellence methodologies and tools, such as value stream mapping, business process redesign. Strong computer skills, including Microsoft Office Suite (Word, PowerPoint and Excel) Fluent English skills as needed.