At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.
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We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.
The primary role of this position is to provide high level administrative project support to technical staff and project managers. The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned:
Perform clerical functions such as preparing correspondence, reviewing and summarizing reports/data.
Coordinating all aspects of meetings as requested (when appropriate create Doodle polls, send Outlook invitation, order refreshments, finalize and distribute electronic materials to attendees, print handouts, attend meeting and capture minutes)
Advanced technical editing and formatting of project-related documents such as specifications, technical reports and memos.
Serve as point of contact for information requests from staff, clients, and subconsultants.
Monitor, track and file large amounts of electronic documentation.
Preparing and submitting electronic deliverables for delivery to our clients.
Copy and/or scan project-related documents in-house and coordinate sending out larger jobs.
Provide project accounting support by updating monthly financial reporting documents.
Assist in the management, upkeep and distribution of project schedules.
Provide Project Managers with support in the local Quality Program by documenting the performance of Management and QC Reviews, generating and updating the relevant QA/QC documentation and assisting with the development and maintenance of the project filing structure.