Project Coordinator

Overview:

The Project Coordinator is an integral position within our Controls Division that collaborates and supports our Controls Division management and engineers within Controls. This role will be responsible for preforming the job duties administrative support and customer service.

General Duties:

• Entry of new Bill of Materials and sales orders in to Microsoft Dynamics 365

• Keep engineers informed on part status

• Complete purchase requisition tasks in Microsoft Dynamics 365 for each vendor purchase

• Update and maintaine project schedules in Project Online using PM Check List

• Review overdue task and follow up on any missing timesheets

• Work with Scheduling team on rolling out new development and processes. Provide input on new Process improvements.

• Organize Individual Workforce meetings for Scheduling updates, Utilization (Over and Under) and Deliverable updates.

• Weekly Updates to Resource Demand

• Closing of projects in Sensei as per SOP

• Process review and improvements

• Creating of reports in PowerBI, PDF, and excel

• Create agendas and work with Controls management around meeting content.

• Schedule and document meeting minutes

• Document action items and follow up with owners on progress

• Track department goals and update management on progress

• Coordinate travel for engineers

• Print off project financial report and perform cursory analysis and compare to project management checkbook

• Participate in monthly PFR reviews

• Planning and execution of business unit team building events

• Perform additional assignments, as directed

• Main softwares used will be Microsoft Dynamics 365, Microsoft Project Online, and Sensei IQ

Qualifications:

• Associates or Bachelor's Degree is a plus but not required

• Experience in MS Office software suite or working with ERP systems

• Good organization and communication skills.

• Ability to apply analytical and interpretive skills to problem solving

Attributes:

• Energetic, ambitious and hard working

• Strong interpersonal and communication skills

• Strong demonstrated sense of customer service

• Anticipate problems and drive risk reduction

• Change agent and desire to enhance standard processes

• Intermediate to advanced computer literacy, including experience in excel processing, spreadsheets . A working knowledge of Microsoft D365 a plus.

• Ability to work well with others under deadline situations and respond to changes in priorities

About Bastian:

Bastian Solutions, a Toyota Advanced Logistics company, is an independent material handling and robotics system integrator providing automated solutions for distribution, manufacturing, and order fulfillment centers around the world. Our team specializes in consulting, system design, project management, maintenance, and installation, while sourcing the best equipment and automation technology. We take great pride in providing exceptional service and flexibility to our customers.

In addition to exciting work at a growing company, we offer the following benefits:

• Health, Dental, and Vision Insurance

• 401(k) Retirement Plan with a company match

• Vacation/Holiday Pay

• Tuition Reimbursement

• Flexible Work Schedules

• Volunteer Work

• Professional Associations, Conferences and Subscriptions

• Company Meetings & Events

Bastian Solutions does not work with outside recruiting agencies. No solicitation phone calls please.