Project Coordinator

JOB TITLE: Project Coordinator

REPORTS TO: Project Coordinator Supervisor

FSLA: Exempt

POSITION OVERVIEW:

The Project Coordinator position will coordinate and execute order entry, order management, factory interface, and close-out of orders. The primary focus is one specific account with cross-training of our other accounts. You will also review information from field operation and match to order; resolves discrepancies before approval and sending to payables; enters receiving information into sales order system. .

JOB RESPONSIBILITIES:

• Interfaces with factory on order status, current lead times, reservation of manufacturing for future/project orders, specials requirements, C.O.M requirements, etc.

• Manages factory interface and shipping coordination for all work

• Maintains and files customer sign-offs for all assigned sales/work orders

• Prepare invoices for all product and service work for assigned sales/work orders

• Communicates with customers regarding order status and punch list resolution

• Reviews quote and prints it for sales presentation to customer

• Enters orders into computer system; sends purchase orders to manufacturer

TRAINING AND DEVELOPMENT:

• Completes Apex exclusive and comprehensive training within the stated timeframes

• Attends additional individual training as necessary

QUALIFICATIONS

1.Knowledge

• HS Diploma/GED or 2-3 years experience in a similar position within a related field

• Experience in one or more of the Apex product or service lines such as space planning/design, workspace reconfiguration, office relocations, facility staffing, and facility management is required

• Commercial furniture experience is also a plus

2.Skills

• Computer skills (MS Office, Outlook, Word, Excel, MS Project, PowerPoint)

• CORE software knowledge

• Strong oral & written communication skills (with internal and external partners)

• Excellent organizational skills

• Ability to work within tight deadlines

• Proven ability to meet goals

• Team player

• Good listening skills and the ability to communicate with associates at all levels of the organization

• Ability to set priorities and meet deadlines

SALARY AND BENEFITS:

• $24 - $28 per hour DOE

• Health coverage: Five different plans options, Apex pays up to 75% of health benefits premiums, 401k with 4% match

• Continuous training and development provided and highly encouraged

• Community service opportunities with the company

• Employee marketplace discount at a variety of stores, including Best Buy