Project Coordinator, Advancement, DOM Global Health

The Division of Global Health Equity - part of the Department of Medicine at Brigham and Women's Hospital - fosters the support and coordination of training, research, and service to reduce disparities in disease burden and to improve treatment outcomes both nationally and internationally. The Division focuses on the diagnosis, prevention, and treatment of health problems, particularly those that disproportionately affect populations in the developing world. The Division is also the administrative home of the Center for Integration Science in Global Health Equity (CIS).

Directed by Dr. Gene Bukhman, CIS focuses on developing, implementing, and evaluating integrated care delivery models to address severe, chronic noncommunicable diseases (NCDs) - such as type 1 diabetes, sickle cell disease, and rheumatic heart disease - in highly constrained health systems. CIS is a collaboration between the Division of Global Health Equity, the Department of Global Health and Social Medicine at Harvard Medical School (HMS), and Partners In Health (PIH). The Center also serves as a co-secretariat for the NCDI Poverty Network, together with the Universidade Eduardo Mondlane (UEM) in Maputo Mozambique). The CIS administers the Network's PEN-Plus Partnership. This Partnership promotes the integrated delivery of services at district hospitals for NCDs that disproportionately affect children and young adults.

The Project Coordinator, Advancement (SC) plays a pivotal role on the Center's Advancement team, which oversees partnership management, communications, and advocacy efforts for the Center and the NCDI Poverty Network. The SC will take the lead in designing and managing core processes and systems that facilitate the work of the overall team, including constituent data management; setting standards and SOPs for management of external engagement activities; and event planning and logistics. The SC will report to the CIS Senior Director of Advancement.

Data Management

• With the Senior Director, oversee the architecture and use of the constituent database and photo database. Develop and maintain a data dictionary.

• Maintain data quality of the databases through conducting regular audits of key information. Ensure timely and accurate data entry with end-use in mind.

• Perform list pulls, email sends, and data analysis in support of Advancement communications, events, and strategy

• Provide training and support to team members as needed on database functionality and data entry

Event Planning & Logistics

• Manage logistics for Advancement events, coordinating across the larger CIS teams and within the Advancement team to plan and execute partnership, governance, and academic events within the US and globally

• Serve as primary organizational liaison with event vendors, compiling and fielding quotes;; and ensuring event expectations and standards are met.

• Work collaboratively with CIS' finance team to ensure appropriate management of contracts, invoices, payments, and expenses

• Staff events and, in collaboration with Senior Director, determine any additional staffing needs; oversee run-of-show

Administrative Support

• Become an expert in administrative processes related to core functions; be able to train others in relevant systems

• Develop and iterate Standard Operating Procedures (SOPs) for core Advancement team functions, such as data entry and audits; meeting management; webinars; event planning; and marketing systems

• Train and mentor the Advancement Coordinator

• Support other Advancement team functions as needed (scheduling, partner coordination, and other projects as assigned)

Required

• Bachelors degree required.

• 3-5 years' experience involved with administrative support and/or managing detail-oriented projects in a nonprofit setting

• Experience or familiarity with managing a client relationship management (CRM) tool

• Adept at balancing details with the big picture; able to independently make logical adjustments to details as the big picture evolves

• Bias for action and inclusivity; curious

• Strong communicator, both verbal and written.

• A passion for global health and social justice.

Preferred

• Event management experience and networks in key markets (Boston, NYC)
• Knowledge of the NCD and global health space.