Project Coordinator

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Summary:

The Project Coordinator directs activities associated with construction projects which includes but not limited to assisting project managers, the schedule, timeline, and budget of a product or service on a per project basis. The Project Coordinator may serve as the point of contact for the team and customer.

Responsibilities:

• Review plans and specs to create a submittals log for equipment, materials and reports requiring review and approval by engineers.

• Timely completion of all paperwork and documentation.

• Issue purchase orders.

• Issue submittals: obtain, assemble, and submit/ process product data for review, and approval.

• Distribute purchase orders (POs) which include obtaining the correct numerical value from project managers.

• Submit O&M Manuals and "As Built's"

• Ensure "Job Packets" are out with the job along with required OSHA action items and included with safety plans.

• Track Submittals for Project Managers.

• Produce or order labels & tags for field employees.

• Ensure the production of a "job packet" or information sheet in folders(s) for the specific job.

• Equipment Procurement and tracking; ensuring the coordination of approved equipment releases with the Project Manager.

• Coordinate with the Project Manager to call vendors once a submittal has been released.

• Regular Correspondence with General Contractors, Engineers, and Vendors.

• Assemble, store and file documents to maintain project records.

• Subcontract for amounts $4,000 and above.

• RFI distribution utilizing project documented control software.

• Utilize Procore or Sage Software specifically for change order forms for input and purchase orders.

• When necessary, print drawings for Project Managers or field employees.

• Deliver manuals (O & M's, As Bulit's, Flash Drive) for closeouts.

• Call subcontractors or Vendors for bids when necessary.

• Continuous review and streamlining of current processes.

• Distribute and record changes to subcontracts.

• Other duties and responsibilities as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills with the ability to read and interpret documents specific to safety, operations, maintenance, and procedure manuals.

• Strong organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Strong analytical and problem-solving skills.

• Supervisory and leadership skills.

• Ability to prioritize tasks and to delegate them when appropriate.

• Ability to function well in a high-paced and at times stressful environment.

• Reliable transportation is a must.

• Adherence to all company safety policies and procedures, and OSHA regulations.

Education and Experience:

• High school diploma or equivalent.

• At least two years' related experience required.

• Ability to apply concepts of basic algebra and geometry, applying discounts, interest, commissions, and proportions, percentages, area circumference, and volume.

• Basic understanding of terminology related to the heating, air conditioning, ventilation, and refrigeration trades.

• Proficient with Microsoft Office Suite or related software.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer, standing, bending, reaching with arms, stoop, kneel, or crouch, and walking.

• Must be able to push, pull, or lift up to 50 pounds at times.

• Prompt arrival at work; arrival time is usually at 8am. Most of the time the shift runs between 8am and 4:30pm. Must be flexible, and available to work various shifts if necessary.

• Occasional exposure to wet and or humid conditions, highly precarious places, and outside weather conditions.