Project Coordinator ABM Mission Critical Solutions

Position Overview: As a Project Coordinator, you will play a crucial role in supporting the successful execution of projects within our organization. You will be responsible for assisting project managers and teams in coordinating and organizing project activities, resources, and deliverables to ensure timely completion and adherence to project objectives. This role requires strong organizational skills, attention to detail, and the ability to effectively communicate and collaborate with various stakeholders.

Key Responsibilities:

Project Planning and Scheduling:

• Assist in the development and maintenance of project plans, timelines, and schedules.

• Coordinate meetings, workshops, and other project-related events to facilitate planning and decision-making.

• Monitor project progress against established timelines and milestones, identifying potential delays or issues and communicating them to the project team.

Resource Coordination:

• Coordinate resources, including personnel, equipment, and materials, to support project activities.

• Collaborate with internal departments and external vendors to ensure timely procurement and delivery of resources as needed.

• Track resource utilization and availability, adjusting plans as necessary to optimize resource allocation.

Documentation and Reporting:

• Maintain accurate and up-to-date project documentation, including project plans, meeting minutes, action items, and status reports.

• Generate regular progress reports and dashboards to update stakeholders on project status, milestones achieved, and upcoming activities.

• Assist in preparing presentations and materials for project meetings, workshops, and reviews.

Communication and Stakeholder Management:

• Serve as a primary point of contact for project-related inquiries and communications.

• Facilitate communication and collaboration among project team members, stakeholders, and other relevant parties.

• Coordinate stakeholder meetings, workshops, and presentations to gather input, feedback, and approvals as needed.

Risk and Issue Management:

• Identify and assess project risks and issues, escalating them to the project manager or relevant stakeholders for resolution.

• Track and monitor the resolution of issues and mitigation of risks, ensuring timely action and follow-up to minimize project impact.

Quality Assurance and Compliance:

• Ensure adherence to project management processes, standards, and best practices.

• Conduct regular reviews and audits of project deliverables to verify quality and compliance with project requirements.

• Assist in implementing and maintaining project management tools, templates, and methodologies to support efficient project execution.

Qualifications:

• Bachelor's degree in business administration, project management, or related field (or equivalent work experience).

• Proven experience (minimum 2 years) in project coordination or related roles, preferably in a corporate or organizational setting.

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities simultaneously.

• Excellent communication skills, both verbal and written, with the ability to effectively interact with diverse stakeholders.

• Proficiency in project management tools and software (e.g., Microsoft Project, Asana, Trello) and Microsoft Office Suite.

• Familiarity with project management methodologies (e.g., Agile, Waterfall) and principles.

• Ability to work independently with minimal supervision and as part of a collaborative team.

• Strong problem-solving and decision-making abilities, with a proactive and results-oriented approach to work.

Note: This job description outlines the primary duties and qualifications expected of a Project Coordinator. Additional responsibilities may be assigned as needed to support the organization's objectives and priorities.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM 2024 Employee Benefits | Staff and Management Team Members.