Project Coordinator (4283-183)

Alutiiq LLC Washington , DC 20319

Posted 4 months ago

The U.S. Department of State (State) Bureau of Political-Military Affairs' (PM) Office of Global Programs and Initiatives (PM/GPI) is responsible for managing the Global Defense Reform Program (GDRP). GDRP is a new program that began in FY 2018 and is a flexible, State-funded program, coordinated with the Department of Defense (DoD), to assist select partner nation Armed Forces globally, at both the service and Ministry of Defense (MOD) level, with providing security in an effective, transparent, and accountable manner to civilian authorities, while advancing U.S. national security objectives. The goal of GDRP is to strengthen the capacity of partner nations' defense enterprises to responsibly and effectively employ their forces by building the institutional capabilities of our partners' militaries.

GDRP activities may include embedded advisors and in-country training in the areas of human resource management and reform, financial management, staff planning, legislative affairs, strategic defense review, logistics and lifecycle management, and defense acquisition reform. In addition, the program may also support instructor and/or curriculum development at military education institutions.

Core Tasks Project Coordination

  • In coordination with the GDRP program office, assist in the facilitation of development and implementation of GDRP activities; development of GDRP Standard Operating Procedures; preparation of GDRP solicitation cables; work with posts to ensure smooth implementation of approved GDRP projects; review resumes of potential advisors and provide feedback to the GDRP Program Manager; assist in monitoring the implementation of GDRP funded activities; provide backstop in liaising with respective State regional and functional bureau(s), embassies, DoD counterparts, and geographic combatant command(s); provide input to papers related to regional activities that impact GDRP; attend interagency and international meetings on relevant topics; assist in identifying and developing new regional projects; and, general support to the GDRP Program Manager on the GDRP.

  • Provide thought leadership on lessons learned/best practices in institutional capacity building: The contractor will identify and document lessons learned and best practices related to GDRP program implementation and overall trends in the field of Institutional Capacity Building (ICB) and provide backstop to liaise with individual and institutional thought leaders in the field of ICB.

  • Assist in the facilitation of interagency coordination on institutional capacity building as it relates to GDRP: The contractor will assist in the facilitation of interagency coordination and dialogue on GDRP to ensure State, DOD and other relevant actors are identifying and achieving institutional capacity building objectives that further U.S. foreign policy and national security objectives.

  • Monitor progress: In coordination with program implementers and other stakeholders, the program coordinator will help to track partner country progress toward the accomplishment of objectives, based on criteria established in the GDRP monitoring and evaluation frameworks, M&E plan for each individual, and individual project work plans. The contractor will monitor each project through Situation Reports (SITREPs), After Action Reports (AARs), regular calls with implementers, and additional site visits, as necessary.

  • The program coordinator will submit an individual work plan to the GDRP Director with key objectives, benchmarks, and timeline associated with their portfolio. This individual work plan will be routinely revisited and updated, as required by the program office.


Assist in the execution of the following actions/activities in relationship to GDRP:

  • Provide overall program management support for GDRP.

  • Assist in the development GDRP Standard Operating Procedures to ensure continuity and normalization of new processes.

  • Help to facilitate interagency coordination around institutional capacity building objectives and resources as it relates to GDRP.

  • Provide input to the development of a monitoring and evaluation framework for GDRP that includes a comprehensive results framework/logic model for all GDRP projects.

  • Assist in monitoring progress toward achieving project objectives for all ongoing and potential new GDRP programs.

  • Assess progress of all individual GDRP projects through quarterly and annual reports.

  • Assess progress of the entire GDRP program through quarterly and annual reports.

  • Conduct other program-related support activities, as directed.

Required Skills

  • A minimum of five years of experience with large-scale program management, including foreign security assistance initiatives.

  • Familiarity with best practices in Defense Institution Building.

  • Experience advising on institutional capacity building desirable.

  • Advanced degree in social science, international development, institutional change, or evaluation.

  • Proven ability to deliver a quality written product.

  • Willingness and ability to travel internationally to conduct regional assessment visits at least twice per year.

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Project Coordinator (4283-183)

Alutiiq LLC