Project Coordinator - Events Management Support

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Review Vacancy

Date Posted 09/23/24

Applications Due10/07/24

Vacancy ID168004

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPNo

AgencyLabor, Department of

TitleProject Coordinator

• Events Management Support

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $33.42 to $33.42 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class "Other" (generally Military Law positions)

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 1220 Washington Avenue

State Office Campus, Building 12

City Albany

StateNY

Zip Code12226

Minimum Qualifications Minimum Qualifications:

A bachelor's degree or higher and two years of specialized experience.*

OR

Four years of specialized experience.*

• Specialized experience is defined as Duties Description Below

Preferred Qualifications:

• Ability to initiate and maintain relationships across a diverse set of stakeholders.

• Experience in event planning, coordination, hospitality or related roles, demonstrating strong organizational skills and attention to detail.

• Strong communication and interpersonal skills, with a customer-focused approach to building strong relationships with clients, vendors, and team members.

• Proficiency in Microsoft Office Suite.

• Ability to manage multiple priorities in a fast-paced environment and adapt to changing deadlines and priorities

Duties Description As part of the Event Management team you would perform the following functions:

• Manage and maintain office operations, including ordering and managing office supplies and event materials to ensure availability.

• Provide administrative support to the event management team, including scheduling meetings, handling correspondence, and preparing documents.

• Maintain the event calendar, inputting details of each event and updating as needed.

• Assist in the preparation of event proposals, contracts, and reports.

• Manage the Salesforce page for NYS Department of Labor Board and Committees.

• Handle customer inquiries promptly and professionally, providing exceptional customer service to clients and stakeholders throughout the event planning process.

• Book travel and accommodations for the manager and other team members as needed.

• Maintain accurate records and databases, including client information, event details, and financial transactions.

• Utilize and maintain experience in using the Statewide Financial System (SFS) for various administrative tasks.

• Other special projects as needed

Additional Comments Telecommuting is available and can be discussed during the interview.

We offer a comprehensive benefits package, including:

• 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year

• Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).

• Choice of several affordable and competitive health insurance plans

• Dental and vision insurance plans at no additional cost

• Membership in the NYS Employee's Retirement System

• NYS Deferred Compensation Investment Plan

• Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)

• Eligibility to apply for tuition reimbursement for qualifying employees and courses

• Paid Parental Leave

Our mission is to provide outstanding services to our customers-the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York's businesses. We empower and protect New York's workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us

DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting (up to 40%) and alternative work schedules to eligible employees. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.

Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.

Some positions may require additional credentials or a background check to verify your identity.

Name Leo Trippen

Telephone (518) 457-1020

Fax EFax: 5184742871@fax.ny.gov

Email Address labor.sm.personnel.jva@labor.ny.gov

Address

Street State Office Campus, Building 12

1220 Washington Ave

City Albany

State NY

Zip Code 12226

Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by October 7th and submitted via email to labor.sm.personnel.jva@labor.ny.gov or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12226. You must include, Vacancy ID 168004, Project Coordinator

• Events Management Support- Albany, in the subject line of your email. Failure to do so may result in a delay of processing your application.

Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Office of Diversity, Equity and Inclusion (ODEI), Building 12, Albany, NY 12226 (Phone (518) 457-1984 and/or fax (518) 485-2575.)

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at response@oer.ny.gov.