Project Controls Analyst-Esc - San Francisco

Requisition ID # 73540

Job Category : Business Operations / Strategy

Job Level : Individual Contributor

Business Unit: Customer Care

Job Location : San Francisco

Department Overview

The Customer Energy Solutions (CES) organization provides integrated energy solutions designed to help customers save energy and money. CES delivers targeted energy management and rates products that address the specific needs of customers of varied sizes (large commercial and industrial enterprises, to residential customers) in diverse market segments across all energy technologies.

Within CES, the Clean Energy Transportation (CET) group is focused on accelerating the adoption of clean vehicles in California. We serve PG&E's customers by deploying electric vehicle charging stations under several infrastructure programs. Since 2017, we have served 120+ customers with 2,300+ EV charging stations, provided EV rebates to 130,000 customers, and enrolled 61,000 customers in our EV rates.

Our team helps California meet its clean transportation goals and works to address one of the largest contributors to climate change. We do this by focusing on safety and quality, investing in our team's success, solving problems and striving to be better, working as an integrated team, and building trusted relationships. We are looking to collaborate with passionate, thoughtful people who want to make a real impact. Come join our team and help drive the transition to clean energy transportation.

Position Summary

This job is represented by Engineers and Scientists of California (ESC) subject to collective bargaining.

This Journey-level Project Controls Analyst position provides project support to Project Managers and program support within the Program Management Office team in Clean Energy Transportation, with minimal guidance from the Project Managers. If assigned, this position may perform functions in the Project Support Function, the Central Data Management Function, and/or the Central Financial Analysis Function.

Job Responsibilities

Project Support Functions

Schedule Development and Analysis:

• In coordination with Project Manager develop project schedule and cash flow/forecast plans with functional department input.

• Document, monitor and communicate project milestones and risks with appropriate stakeholders.

• Participate in project status meetings, collect progress data and revise project plan as needed.

• Monitor financial progress and maintain Project Manager's order group. Develop, maintain and control project schedule plans using appropriate software (for ex: SAP Project System, SAP Work Management System, and MS Project).

Cost Plan Development and Analysis:

• Use the cost and schedule plan to determine if project objectives are achievable.

• Create, maintain, and update monthly forecast budgets.

• Prepare various cost reports and maintain forecast accuracy. Prepare project performance analysis, cost, and schedule status reports. Identify cost and schedule variances from objectives and recommend corrective action.

• Assess and report on project performance using established industry standards.

• Ensure that responses to project budget, and GRC or FERC cost requests reflect accurate and current project cost information and stakeholders are in concurrence.

• Provide regular communication on project cost, schedule and risk status to project team members, stakeholders and public.

• Interface with design and planning resources and software systems.

• Review and assist in the preparation of Advance Authorizations, Job Estimates and Re-Authorizations and assist PM in routing for approval.

• Prepare journal entries and coordinate or process goods receipts in current software system.

• Ensure that responses to budget and cost requests reflect correct project cost information and stakeholders are in concurrence.

• Input data into various programs and prepare various cost and forecasting reports.

Project Documentation & Reporting:

• Verify that project cost and schedule milestones were/were not attained and provide input to identify future process or business improvements and work with responsible parties to implement.

• Manage orders from inception through completion and all required documentation is entered in current software system (Ex: EDMS).

• Resolve all open items, ensure compliance requirements are met and settlement rules are entered, and close out order.

• Maintain scope change, contingency release, change order, and journal entry logs.

• Maintain written and electronic project documentation and records for required aspects of the project: Maintain project files in accordance with established guidelines and requirements (Ex: utilizing the electronic document management system or EDMS).

• Document change order requests, project status, key issues, risks and resolution, priority changes and approvals.

• Provide Project Manager with monthly report of project costs and/or schedule information including variance analysis according to an agreed-upon level of detail and prioritization.

• Provide Project Team members with current status report containing schedule and cost information. Comply with Utility Operations Policies, Standards and Guidelines.

Central Data Management Functions

Quality and Analysis

• Prepare various monthly and weekly project management reports and report performance reports to management group including scorecards.

• Ensure quality of reports for the department, to report out to stakeholders.

• Validate weekly and monthly data sets.

• May provide support to project manager(s) as necessary

Special Projects

• Fulfill ad-hoc requests for cost-related data and analysis

• Participate on (or lead) various process improvement initiatives, within Project Services.

Central Financial Analysis Functions

Project Budget & Cycle Forecast Monitoring/Reporting:

• Prepare various monthly and weekly project performance reports - budget and cycle forecast reports; and finance status reports, utilizing the financial tracking software (e.g. SAP/BW system and PMD).

• Coordinate and work with all stakeholders, on creating new reports, that best measure and support good business decisions, to meet the Year-End Annual Budget target.

• Coordinate and summarize project cycle forecast variance explanations, for the department, to report out to stakeholders.

• Ensure that all responses to budget, quarterly cycle requests reflect accurate and current project cost information and stakeholders are in concurrence.

• Post and update all the project performance; budget and cycle forecast; and status reports on the Project Management website.

Financial and Performance Management:

• Monitor, analyze, and report out on the Department's Forecasting Performance, with weekly performance reports, utilizing the financial tracking tools (e.g. SAP/BW).

• Analyze financial results on a monthly basis, providing explanations of significant cost drivers to PM Leadership - reports such as the Green-Red Scorecard and Lessons Learned Reports.

Qualifications

Minimum:

• A Bachelors degree from an accredited college and its equivalent in education and experience
• 1 year of experience in an electric or gas transmission and/or distribution business operations area, business planning, accounting, finance, construction management and/or project management at PG&E; or 2 years' experience in the same areas if hired externally

Desired

• Experience with appropriate software tools, currently SAP Work Management, BPC Planning Orders and BW

• Competency in providing direction, delegating, and removing obstacles to get work done

• Competency in interpreting and applying understanding of key financial indicators to make better business decisions

• Competency in making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems

• Knowledge of mathematics - for example, algebra, geometry, trigonometry - as needed to perform at the job level

• Ability to apply project management theories, concepts, methods, best practices, and techniques as needed to perform at the job level

• Knowledge of project management tools - for example, Primavera, PGE work scheduling and management - as needed to perform at the job level

• Proficiency in EXCEL, ACCESS, and Primavera P6

• Project Management, Project Controls, or Construction Management experience

• Risk Management and Earned Value Analysis experience

• Accounting/budgeting knowledge

• Forecasting skills

• Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) Certification desired

• Ability to write/repair Excel Macro codes

• Experience with SPSI reporting