Project Assistant

ZS is a place where passion changes lives. As a management consulting and technology firm focused on transforming global healthcare and beyond, our most valuable asset is our people. Here you'll work side-by-side with a powerful collective of thinkers and experts shaping life changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client first mentality to each and every engagement. We partner collaboratively with our clients to develop products that create value and deliver company results across critical areas of their business including portfolio strategy, customer insights, research and development, operational and technology transformation, marketing strategy and many more. Bring your curiosity for learning; bold ideas; courage and passion to drive life changing, impact to ZS.

Our most valuable asset is our people.

At ZS we honor the visible and invisible elements of our identities, personal experiences and belief systems-the ones that comprise us as individuals, shape who we are and

make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about.

ZS Corporate Support Teams operate the firm's core internal enterprise functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds, but share a passion for quality customer service and dedication-whether our customer is a client or another ZS employee.

Administrative Services provides support services to ZS professionals as they complete their work. The administrative services team provides administrative support, travel planning, operations, catering coordination, and facilities management.

PROJECT ASSISTANT

We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills for our Princeton office. The Project Assistant performs administrative support functions and operations for large client-facing team(s). This role provides opportunities for project coordination, client relationship development, and administrative support.

Responsibilities:

• Increase productivity of consulting professionals by handling the administrative tasks (such as, travel arrangements, expense reporting, calendar management, interacting with vendors and clients, email correspondence, etc.)

• Provide scheduling support to multiple individuals (appointment, calendar and meeting management)

• Provide assistance with client calendars and room bookings at the client

• Complete expense reports within compliance guidelines, process invoices for payment, and assist with other administrative processes, as needed

• Prepare domestic and international travel logistics (itineraries, visas, etc.)

• Coordinate internal and external meetings/activities (i.e. venue selection/reservation and set-up, hotel accommodations, catering, etc.)

• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting support materials)

• Address problems and troubleshoot with internal and external stakeholders

• Handle special projects with demanding deadlines

• Front desk reception back-up coverage (answering phones, greeting visitors, handling incoming/outgoing mail and deliveries)

• Hours are 8:30 am - 5:30 pm.

Qualifications:

• High school diploma required. Post-secondary education or Associate or Bachelor degree preferred.

• At least 3 years of relevant work experience as an administrative/executive assistant, preferably in a professional services environment

• Fluent in MS Office (Word, PowerPoint, Excel and Outlook), travel and expense reporting applications

• Strong oral and written communication skills

• Professional appearance and demeanor with ability to exercise good judgment and discretion

• Attention to detail, dependability, punctuality

• Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines

• Experience working both independently and with a team in a demanding environment

• Sense of humor appreciated

Perks & Benefits:

ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member.

We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.

Considering applying?

At ZS, we're building a diverse and inclusive company where people bring their passions to inspire life-changing impact in global healthcare and beyond. We are most interested in finding the best candidate for the job and recognize the value that candidates with all backgrounds, including non-traditional ones, bring. If you are interested in joining us, we encourage you to apply even if you don't meet 100% of the requirements listed above.

ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.

To Complete Your Application:

Candidates must possess or be able to obtain work authorization for their intended country of employment.

ZS is committed to providing and maintaining a safe workplace. Must have received full COVID-19 vaccination by date of hire to be considered. Proof of vaccination will be required upon acceptance of offer of employment. Exemption process available on a limited basis.

NO AGENCY CALLS, PLEASE.

Find Out More At:

www.zs.com

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