Project Assistant (Pcn 02-1772)

State Of Alaska Anchorage , AK 99501

Posted 3 months ago

The Department of Administration, Office of Public Advocacy, is recruiting for a Project Assistant in Anchorage!

The position is in the General Government Unit (GGU) at a range 16.

Who we are:

The Office of Public Advocacy (OPA) provides legal advocacy and guardianship services to vulnerable Alaskans. With offices in Anchorage, Juneau, Fairbanks, Kenai, Palmer, and Bethel, OPA advocates for abused and neglected children in protective proceedings, provides public guardianship for incapacitated adults, advocacy for victims of elder fraud, attorney services for respondents in adult guardianship proceedings, for parents in child in need of aid cases, and conflict criminal cases received from the Public Defender Agency.

Where you will work:

The OPA Anchorage office is located in beautiful downtown Anchorage, Alaska. We are located directly across from the Captain Cook hotel. We offer free parking and are in walking distance from many great restaurants and coffee shops.

Our office presents the opportunity to work as part of a strong team providing advocacy on behalf of vulnerable Alaskans while enhancing your administrative skills and legal acumen.

What you will do:

Under the direction of the Deputies and Director, this position is responsible for statewide case management policy development, statewide training for the Agency's case management databases, and conducting annual audits and reviews of offices statewide. This position is frequently responsible for sensitive administrative projects and research impacting and informing various administrative and personnel matters. This position also assists in-house attorneys and external legal contractors throughout the state in ensuring they are able to fully utilize their case management system and promoting efficiency in their workflow and billing needs.

Who we are looking for:

  • Ability to establish and maintain positive and effective working relationships with other agency staff, program users, and clients, working both independently and as a member of a team

  • Ability to communicate effectively both in writing and verbally, including conducting presentations and writing reports

  • Experience in dealing with stressful situations and managing interactions with individuals or agencies in a professional manner

  • Ability to strategically create project plans, establish timelines and set benchmarks

A bachelor's degree from an accredited college or university in any field.

AND EITHER

One year of technical experience where the primary purpose of the job is to perform research and/or data interpretation and apply and disseminate technical, statutory and regulatory requirements for agency use or to the public.

OR

One year of technical experience in community development, research, social services, economics, public administration, planning, or a closely related field.

OR SUBSTITUTION:

Five years in any combination of post-secondary education and technical experience where the primary purpose of the job is to perform research and/or data analysis, interpret, explain, and apply statutory and regulatory requirements, and disseminate technical information for agency use or to the public. (3 semester or 4 quarter hours of post-secondary education are equal to one month of experience).

PLEASE READ THE FOLLOWING INSTRUCTIONS & INFORMATION CAREFULLY

COVER LETTER

A cover letter is required for this position.At time of application, you must attach a brief (one to two page) cover letter addressing the Knowledge, Skills, and Abilities listed in the "Who We Are Looking For" section of the job posting. Your cover letter will be reviewed as a preliminary writing sample and used to help determine which applicants will advance to the interview state of the recruitment and selection process.

DOCUMENTS REQUIRED AT THE TIME OF INTERVIEW

  • College transcripts (if using education to meet the minimum qualifications)
  • Three professional references, two who have had supervisory experience over you, including current email and/or daytime phone number
  • A copy of two (2) prior performance evaluations or two (2) supervisory letters of reference if evaluations are unavailable;

APPLICATION NOTICE

You can ONLY apply for this position through Workplace Alaska website or via hardcopy (paper) application. If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" page.

Omission of any required documentation listed will result in an incomplete application and you will not receive further consideration.If you're experiencing problems attaching to your application, or if you simply had forgotten, you may email it to the contact provided below before 5:00 pm of the closing date. Any documents submitted after the posting has closed will not be considered.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.Transcripts must be attached at the time of application or submitted to the contact information below prior to the close of recruitment. If you're unable to attach to your application, email it to the contact provided in the job posting. If email is not an option, please call the contact person to obtain a fax number.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

Note:Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

BARGAINING UNIT

If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, you MUST mark that it does not apply to you.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to:

recruitment.services@alaska.gov

For applicant password assistance please visit:

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager:

Jin Chong

Administrative Officer I

jin.chong@alaska.gov



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Project Assistant (Pcn 02-1772)

State Of Alaska