Project Assistant (Part Time)

Are you looking for a new opportunity that provides a chance to learn more about the City of Carlsbad? Would you enjoy getting a new perspective on the inner workings of city government?  Would you thrive in a fast-paced environment where a good sense of humor, flexibility and teamwork are highly valued?

Consider joining us!

The Project Assistant will be responsible for assisting the Street and Storm Drain Division of Public Works. The Project Assistant will be responsible for scoping, contracting, and overseeing implementation of a variety of smaller street or storm drain related repairs or improvement projects, examples include: asphalt projects, roadway paint and sign projects, street light upgrades, storm drain cleaning and maintaining contracts, and various CIP projects. The Project Assistant may assist a Project Manager with design and construction oversight of larger more complex street or storm drain projects.

The anticipated work schedule is flexible, totaling approximately 20 hours per week on average, not to exceed 980 hours within one fiscal year (July 1 - June 30).

Workday tasks will vary depending on the completion status of various projects but are likely to include:

• Assisting with construction related activities and logistics

• Review and critique of contracts, drawings and specifications

• Draft and review contracts and amendments

• Vendor and city staff contact and coordination

• Pursuing resolution of street or storm drain-related issues

• Document management, processing and recording invoices

• Researching / collecting data

• Preparing correspondence

• Review and document existing sidewalk conditions

• Coordinating and meeting with contractors for various projects

• Attending project meetings, taking notes of discussions and reporting to Project Manager

• Performing related duties as assigned

The ideal candidate will:

• Have experience working as a project engineer, project manager or project coordinator with some field experience

• Have experience reviewing contracts

• Take direction from more than one source and juggle multiple priorities

• Possess effective oral and written communication skill

• Be proficient handling fluctuating volumes of work

• Work collaboratively with team members and others to accomplish results

• Exhibit a resourceful, eager to learn attitude

The ideal candidate will:

• Have completed substantial course work toward a degree in an engineering, architecture or construction management

• Have skill with Microsoft Office programs, including Word, Excel and Outlook, Adobe Acrobat, document management systems, scheduling software and project management systems