Project Assistant (Employer Readiness Transition Coach) Sg-18 Item# 06676(2)

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Review Vacancy

Date Posted 06/05/24

Applications Due08/05/24

Vacancy ID160157

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPNo

AgencyState Comptroller, Office of the

TitleProject Assistant (Employer Readiness Transition Coach) SG-18 Item# 06676(2)

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitAPSU-Agency Police Services Unit (PBAofNYS)

Salary RangeFrom $65001 to $82656 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 800 N. Pearl Street

City Menands

StateNY

Zip Code12204

Minimum Qualifications Minimum Qualifications:

The incumbent must have at least six (6) years of experience in outreach, training, communications, marketing, customer service or public relations.

This experience must include the following, which may be concurrent:

• Two (2) years of experience providing operational assistance and support, over the phone or in person, regarding program specific processes and procedures.

OR

• Two (2) years of experience in the development or delivery of training regarding detailed policies, procedures or technology.

An Associate's Degree may be substituted for two (2) years of general experience.

A Bachelor's Degree may be substituted for four (4) years of general experience.

• Customer service is defined as dealing with many different individuals on a continuous basis where verbal communication is the primary aspect for accomplishing the duties of the position. Qualifying experience could include call center agent, customer service representative, sales representative providing information and service, or telemarketer. Non-qualifying experience includes cashier, fast-food worker, gas station attendant, or security guard.

Duties Description Under the general direction of the Project Assistant (SG-23), Transition Lead, the Project Assistant (SG-18), Transition Coach, will serve on the Redesign Employer Readiness Team. The team is designed specifically to communicate with, support and ensure adequate knowledge and training for all stakeholders of the new retirement benefits administration system - with a focus on the approximately 18,000 employer contacts New York State and Local Retirement System (NYSLRS) interacts with on a regular basis.

The incumbent will be responsible for, but not limited to, helping to prepare employers for new employer reporting and member enrollment functionality through Retirement Online and to guide employers through the certification process; training and certifying employers in the processes to successfully submit transactions in the Enhanced format, and proving assistance and support to employers through their transition as well as after transition is complete. Transition teams will be formed to move groups of employers through the transition process, support phase and ongoing operations, in a managed timeframe.

Under the direction of a Transition Team Unit Lead, the incumbent(s) duties may include, but are not limited to:

• Provide one-on-one coaching to assigned NYSLRS employers for the purposes of achieving Gold Certification, training activities, and subsequently successful report submission;

• Manage the performance of Gold Certification activities of employers as assigned;

• Work with assigned employers to complete file submission process as needed;

• Work one-on-one with employers as assigned, and as needed, to facilitate complete of required activities, including understanding of reporting error resolution, follow up on notifications, and familiarity with Retirement Online Employer pages (e.g. enrollment dashboard, improper withholdings, etc.);

• Work with other Transition Team members to ensure Employers have the support needed, including Technical support;

• Perform knowledge transfer activities to Transition coaches as they are hired or assigned to the team;

• Create communications and training materials, as needed, to facilitate completion of required certification activities for employers;

• Support employers with the goal of creating successful participating NYSLRS Employers;

• Collect data to support the monitoring and reporting of transition trends to validate the resource strategy and future staffing needs;

• Provide status of assigned employers as determined by the Employer Readiness and Transition Team;

• Triage and escalation of issues requiring the next level of support;

• Perform direct outreach to employers and/or service providers in support of Gold Certification activities through email or phone or in-person;

• Provide information to impacted employer security holders to inform them of next steps for certification and/or training;

• Provide required assistance to employers regarding registering for certification and training sessions; maintain schedules for Gold Certification and transition as necessary;

• Develop and/or revise support materials for Gold Certification or retaining efforts, as necessary;

• Collect data to support the monitoring, tracking and reporting of progress against goals and objectives;

• Provide tracking, logistics, and strategic support for certification activities;

• Strive to provide first contact resolution to employers.

Additional Comments Desired Competencies

• Proficient in MS Excel (pivot tables, charts, excel functions)

• Basic understanding of database and Structured Query Language (SQL)

• Basic understanding of object oriented programming language

• Familiarity with Human Capital Management and Customer Relationship Management software

• Experience with Oracle Applications including PeopleSoft

• Demonstrated ability to prepare, understand and interpret often complex written materials, and design and present curricula to diverse audiences.

• Excellent oral, written and interpersonal communication skills, including demonstrated ability to communicate clearly and effectively over the telephone and in-person.

• Demonstrated ability to work independently, as well as effectively in a team environment.

• Experience working successfully in a deadline driven environment where accuracy and attention to detail is required.

Telecommuting:

The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency's mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee's duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.

Reasonable Accommodation:

The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Name David Heaphy

Telephone (518)-474-1924

Fax (518)-486-6723

Email Address Recruit@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on ApplyingSubmit a clear, concise cover letter, resume, and a completed copy of this template: https://www.osc.ny.gov/files/Jobs/docs/06676-06678-project-assistant-transition-coach-mq-template-5-2024.doc via email to recruit@osc.ny.gov, no later than August 4, 2024. Documents must be sent as unlocked and accessible attachments.

Reference Item #06676(2)-DJH in the subject line of your email and on the cover letter for proper routing.

Important Notes: To access the required template, copy the link above and paste it into your web browser, then download, complete, and save to submit with your email response. You MUST complete the linked template in full to demonstrate you meet the minimum qualifications for this position. Interview selection is based SOLELY on the information you provide in this document, incomplete or vague information will not be viewed in your favor.

Be sure to submit an unofficial copy of any transcripts you may have with your cover letter, resume, and completed template, as there are educational requirements for this position.

If you have questions about this vacancy, please contact this Division representative:

Division contact: Amy Lauriella, alauricella@osc.ny.gov