Project Assistant

Posting Title Project Assistant Job Requisition Number COA092463 Position Number 114770 Job Type Full-Time Division Name SBO - Business Support Minimum Qualifications

Education and/or Equivalent Experience:

• Graduation with a Bachelor's degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience.

• Experience may substitute for education up to the maximum of four (4) years.

Licenses and Certifications Required:

• None.

Notes to Applicants

At the Transportation and Public Works Department, our mission is to build and maintain a better community by delivering services to every corner of Austin. We want to set the standard for connecting people with safe and reliable infrastructure.

The Transportation and Public Works Department values accountability, excellence, innovation, integrity, respect, safety, and unity. These values are supported by how we work, exploring ideas, embracing kindness, and encouraging trust.

To watch a video about Austin Transportation and Public Works, click here.

Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here!

Position Description:

This position works in the Transportation and Public Works Department (TPW), Street & Bridge Operations (SBO). Under direct supervision, this position performs a combination of project and administrative work. The successful candidate will be expected to plan and complete projects related to building administrative processes, structures, policies, etc. They will also provide direct administrative support to SBO supervisors, managers, and executives, including but not limited to data collection, light analytics work compiling reports, managing records, taking notes in meetings, and auditing processes & performance. This position works directly with SBO managers and executives, as well as personnel from across TPW, including IT, Finance, and Performance Management.

Criminal History Background Check:

The top candidate will be subject to a Criminal Background Investigation prior to hire date. The selected candidate will be subject to a Department of Public Safety (DPS) Criminal Background Investigation after hire date with the City of Austin. A successful rating from both Criminal Background Investigation is required for this position. Failure to successfully pass the DPS investigation will result in separation of employment from the City of Austin.

Application Details:

A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. If you are selected as the top candidate, starting salary will be based on overall relevant experience.

Driving Requirement:

This position requires a valid Class C Driver License. External New Hires must meet the City of Austin's Driver Record Evaluation (DRE) requisite.

To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

Additional Information:

This position is considered "essential" to maintain critical operations and core services, including public health, safety and utility services, in the event of an emergency. This means employees in this position will be required to report to work even in the event of bad weather, natural disaster, or other unforeseen circumstances that necessitate an emergency closure of City operations.

This position may require a skills assessment. If you are identified as a top candidate, verification of your education, which may include High School graduation or GED, undergraduate and/or graduate degrees, will be required.

90 Day Provision for Additional Vacancy:

If the same or an additional vacancy occurs within the Public Works Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Public Works Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department.

Video Conferencing Software Technology:

Austin Transportation and Public Works Department uses the communication platform, Microsoft Teams, to conduct virtual interviews.

Pay Range

$29.23 - $36.54

Hours

Monday through Friday 8:00 a.m. to 5:00 p.m.

• Hours may vary depending on departmental needs and initiatives.

Job Close Date 10/03/2024 Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6301 Harold Court, Bldg C, Austin, TX Preferred Qualifications

Preferred Experience:

• Proficient in MS Office applications, particularly MS Excel.

• Experience working with and building trusting relationships across a diverse range of stakeholders (i.e. executives, management, staff, and the public).

• Experience incorporating user needs and feedback into work products and delivering excellent customer service.

• The ability to travel to multiple work locations when required.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Assists in planning stage of projects, including the coordination of existing bonds and future bond projects.

• Assists in planning, scheduling, or coordination of project activities to meet deadlines.

• Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators.

• Creates and maintains project progress monitoring data to track each project.

• Coordinates status updates for project related matters including providing updates to internal and external customers.

• Updates and maintains schedule data to ensure project consistency and optimization.

• Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures.

• Communicates roles, expectations, and accountabilities to all team members on a regular basis.

• Advises management of problems, issues, and status of ongoing projects.

• Provides assistance to ensure established project deadlines and related tasks are completed as assigned.

Responsibilities - Supervisor and/or Leadership Exercised:

• None.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic project practices and procedures.

• Knowledge of Federal, State, and Local laws applicable to bond projects.

• Knowledge of applicable City practices, policies, and procedures.

• Knowledge of contract development and monitoring.

• Skill in project planning and prioritizing.

• Skill in oral and written format to a variety of audiences.

• Skill in handling multiple tasks and prioritizing.

• Skill in using computers and available software packages.

• Skill in data analysis and problem solving.

• Skill in planning and organizing.

• Ability to work with frequent interruptions and changes in priorities.

• Ability to establish and maintain good working relationships with internal and external customers.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.