Job Summary Under the direction of leadership, the Project Assistant will provide administrative, operational and clerical support to the successful implementation of various programs and/or projects. Performs related duties as required.
QUALIFICATIONS Education: Associate#s degree or some college coursework required. Bachelor#s degree preferred.
Minimum Experience: One to three years relevant experience Knowledge, Skills and Duties Act in an appropriate and professional manner as defined by the company#s Standards of Behavior, Policy and Procedures, and Scope of Services. Correct business English, including spelling, grammar and punctuation.
Establish and maintain effective working relationships with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds. Proficient computer skills including Microsoft Office (Word, Outlook, Excel, PowerPoint). Current office administrative practices and procedures. Role model AHS Standards of Behavior.
Use independent judgment and initiative within established policies and procedures. Job Roles Acts as office automation specialist/coordinator/troubleshooter. Assists in preparation of presentations, narrative and statistical reports, locating sources of information; creates simple charts and graphs for reports.
Coordinates logistical arrangements for training events and meetings, including, securing facilities, catering and materials preparation. Maintain project files; creates and maintain excel spreadsheets for tracking purposes. Prepares correspondence and documents; prepares agendas and minutes of meetings; sets up meetings, contacts participants, reserves rooms, prepares notices and agenda; assembles materials/documents needed for such meetings.
Maintains contact list for teams. Relieves leadership of certain administrative details by routinely and independently performing administrative support tasks such as researching problems; contacts outside vendors, healthcare organizations, community agencies and others to gather information, requiring independent judgment; prepare contracts, purchase orders, check requests and other light accounting tasks. Sorts, screens, prioritizes and routes mail, attaching pertinent correspondence and other relevant data for reference; determines in what priority material should be referred to the leadership#s attention.
Under the direction of leadership the Project Assistant will provide administrative operational and clerical
support to the successful implementation of various programs and/or projects. Performs related duties as
Education: Associate's degree or some college coursework required. Bachelor's degree preferred.
Minimum Experience: One to three years relevant experience
Alameda Health System