Project Assistant (Administrative)

Emcor Group, Inc. Martinez , CA 94553

Posted 1 week ago

About Us:

Contra Costa Electric (CCE) is a wholly-owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Since 1946 the name Contra Costa Electric, Inc. has stood for value, quality and service. Our success is a result of our commitment to these principles. Headquartered in Martinez, CA with branch offices in Bakersfield and Fresno, CA, we combine the global reach and strong financial resources of EMCOR, vast local project experience and collaborative labor relations with the skill and knowledge of our professional personnel to fill the wide range of electrical construction needs of California.

Job Title: Project Assistant (Administrative)

Job Summary:

CONTRA COSTA ELECTRIC, INC. has a position available as a Project Assistant to support Project Management and/or Contract Administration in the Martinez office.

Essential Duties and Responsibilities:

This position provides the support activities for office and field project administration:

  • Assist with project set-up and manage the maintenance of comprehensive project document controls

  • Assist PM with "start-up" and "close-out" meeting requirements, and coordination of periodic job progress meetings (includes creating agendas and taking minutes)

  • Work with PM to process and manage project billing and compliance documents (Schedule of values, time and material billing, lien waivers, customer specific billing requirements, etc.)

  • Work with subcontractors to collect monthly billings and compliance documents. Verify electronic processing of subcontractor invoicing and payments. Manage subcontract close-out process.

  • Work with project team to: respond to RFP's, process drawings, create and respond to RFI's, generate and manage potential change orders and prime contract change orders, assemble and process submittals,

  • Collect, log and assemble all project close-out documents per customer requirements

  • General clerical duties including e-mailing, filing, photocopying, mailing, and internal customer service for the Commercial Division

  • Additional responsibilities as required

This position requires the flexibility to work within other departments of the Company in the Martinez office as well as working directly on project work sites as needed.

Qualifications:

  • 1-3 years of prior experience providing administrative support for commercial construction projects is required

  • Strong team work mentality. The Project Assistant is an integral part of the construction process & helps meaningfully contribute administrative support to the project team resulting in exceptionally executed projects and customer satisfaction.

  • Strong understanding of project phases from preconstruction to close-out

  • Strong organizational, record keeping and follow-up skills

  • Self-motivated, with strong attention to detail and ability to prioritize workflow

  • Ability to manage multiple tasks and meet deadlines on a daily basis

  • Ability to identify and meet customers' expectations and requirements

  • Excellent Oral & Written Communication

  • Represent company in a professional and positive manner

  • Proficiency with Microsoft Office Suite & Adobe, knowledge of Lotus Notes and Prolog Manager a plus

  • Bachelor's degree in related field, applicable experience may be substituted for the degree requirement

Job Site Location

  • 825 Howe Road, Martinez, CA 94553
  • Typical Working Hours: 8:00 am 5:00 pm, Monday thru Friday

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. EOE M/F/Vet/Disabled

#cb1


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Project Assistant (Administrative)

Emcor Group, Inc.