Project Analyst

Summary

This position is located within Facilities Management Service at the VA Loma Linda Healthcare System (VALLHS). The Project Analyst serves as a Project Manager/Analyst under the supervision of the Chief, Programs and Project Management (P/PM) Section of the Facility Management Service.

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Overview

• Accepting applications

• Open & closing dates

03/20/2024 to 04/01/2024

• Salary

$101,121 - $131,452 per year

• Pay scale & grade

GS 12

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Location

1 vacancy in the following location:

• Loma Linda, CA 1 vacancy

• Remote job

No

• Telework eligible

No

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent -

• Work schedule

Full-time -

• Service

Competitive

• Promotion potential

12

• Job family (Series)

0343 Management And Program Analysis

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBSX-12358308-24-JP

• Control number

782773300

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This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Federal employees

• Competitive service

Current or former competitive service federal employees.

• Federal employees

• Excepted service

Current excepted service federal employees.

• Individuals with disabilities

• Internal to an agency

Current federal employees of this agency.

• Land & base management

Certain current or former term or temporary federal employees of a land or base management agency.

• Military spouses

• Peace Corps & AmeriCorps Vista

• Special authorities

Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

• Veterans

Clarification from the agency

Qualified applicants will be considered in the following order: 1) Current, Permanent Employees of VA Loma Linda; 2) Current, Permanent Employees of Department of Veterans Affairs; 3) All other Status Candidates.

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Duties

Duties include but are not limited to:

• Actively engages with the VALLHS Space Committee to oversee space allocations and recommendations to leadership, ensuring effective LEAF system tracking and documentation of approved employee and service movements within the service data space.

• Oversees the management of the VISTA Space file, ensuring up-to-date records for new, remodeled, and leased facility spaces.

• Manages and optimizes over 1.3 million GSF of program space across VALLHS locations, enhancing operational efficiency.

• Leads the development of SEPS space programs for all construction and renovation projects, including minor construction and NRM/Station Level initiatives, ensuring strategic alignment with organizational goals.

• Provides strategic executive and technical guidance on space management, influencing critical policy and program space realignments through key decision-making and recommendations.

• Allocates multimillion-dollar planning funds annually, prioritizing investments in project formulation to drive future growth and development.

• Acts as the primary technical advisor and expert on facility planning and programming, guiding VALLHS through comprehensive strategic initiatives.

• Manages and coordinates a broad range of facility planning activities, including SCIP action plans and business case development, to ensure alignment with strategic capital goals.

• Conducts thorough research and analysis on facility-related issues, contributing to the Planning and Programming Section's operational and strategic objectives.

• Manages the financial aspects of the planning section, ensuring fiscal responsibility and strategic investment in planning activities.

• Supports the Chief of Planning and Programming in budget presentations and defense to senior management, advocating for essential funding and resources.

• Executes and leads construction projects as required, demonstrating flexibility and strategic project management skills.

• Performs in-depth management studies and space utilization surveys, assessing organizational needs against economic principles, operational requirements, and future projections to optimize space efficiency and support mission goals.

• Project manager overseeing construction programs and projects, including space utilization and capital asset improvements.

• Implements corporate decisions, laws, regulations, and policy in project development.

• Integrates project scope, schedules, budgets, responsibilities, assumptions, risks, contingencies, and performance criteria.

• Participates in station programming decisions for assigned projects.

• Coordinates with contracting officer in negotiations during project modifications.

• Resolves execution conflicts and coordinates project work impacting hospital operations.

• Consults with contractors to resolve complex problems and latent conditions during construction.

• Serves as Integrated Project Team (IPT) Design Manager for construction projects.

• Requires broad technical background, understanding of VA procedures, policies, and strong project management skills.

Work Schedule: Monday-Friday-7:00 AM- 3:30 PM

Virtual: This is not a virtual position.

Position Description/PD#: Project Analyst/PD11042A

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Training-Service Agreement and Mobility Agreement required

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/01/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Qualifying examples of specialized experience would be responsible for the overall management, control, coordination and execution of assigned construction programs and projects to include space utilization and capital asset improvements. Development of a Project Management Plan (PMP) is required for each assigned project. Implements corporate decisions, guidance, laws, regulations, and policy in the development of the project and intermediate products in support of the program. Negotiates and integrates all station functions (i.e., clinical, administrative, safety, planning, construction, contracting, etc.), customer needs, regulatory requirements, and other agencies' commitments in support of assigned projects into a comprehensive management plan. Within this plan, integrates project scope and criteria, schedules and milestones, budgets, and responsibilities of the participating parties, assumptions and risks, contingencies, and performance measurement criteria.

Preferred Experience:

• Serving as a Facility Planner and chairing/co-chairing Space Committees.

• Analyzing facility buildings to optimize the use of space.

• Coordinating department moves, planning meetings, and managing move-related work orders.

• Developing reports in response to specific Planning Action item requests.

• Using software tools for generating reports, designing layouts, and creating contract documents, using tools such as Microsoft products and Autodesk AutoCAD.

• Communicating with various service lines regarding project activations and relocations.

• Conducting Risk Assessments and researching innovative solutions to complex problems.

• Investigating and integrating emerging clinical and business practices.

• Ensuring Healthcare systems are aligned with evolving needs.

• Establishing and working towards benchmarks and performance goals for facilities.

• Preparing and maintaining a master project schedule, with individual projects linked where dependencies or domino projects exist.

You will be rated on the following Competencies for this position:

• Analytical Reasoning

• Analytical Thinking

• Communications

• Database Administration

• Planning and Evaluating

• Quality Management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Assignments regularly involve long periods of standing, bending, and stooping to observe and study work operations in an industrial, storage, or comparable work area.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no education substitution for this position at this grade level.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience.. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Financial Disclosure Report: Not required

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.