Our ideal candidate will proactively partner with Project Managers and other members of the project team to help monitor and coordinate projects from start to finish.
Project Delivery: Learn Brown and Caldwell's project management systems and standards. Partner with project managers to ensure that all projects meet internal performance requirements in areas such as budget, contract, billing, documentation, communication, and quality control. Have a thorough understanding of the overall scope of work for each project assigned. Train new project managers on internal systems and project delivery requirements and expectations.
Budget/Financial: Maintain a comprehensive knowledge of overall project budget and financial status. Work with project managers to establish budgets which meet company guidelines. Enter budgets into our accounting systems and update frequently as changes are made. Review financial reports. Monitor labor charges, expenses, subcontractor invoices, and other costs. Work closely with the accounting department to expedite the client invoicing process. Act as point of contact for any client, subcontractor or internal team member on questions related to project finances.
Project Reporting: Work closely with project managers, quality reviewers, and accounting staff to lead the successful and timely delivery of the month end reporting process, which involves a review of overall project health, earned value analysis, project invoicing, schedule review, and workload forecasting.
Project Setup and Closeout: Work closely with Legal, Health & Safety, and Contract management staff to assist with contracts, subcontracts, amendments, and request certificates of insurance. Help project managers create the Project Management Plan, draft contact lists, and deliverables tracking.
General Project Support: Assist with daily project needs as assigned by the project manager and technical staff.
Team Effectiveness: Work closely with the project manager to lead project team coordination and communication. Build relationships with project managers, team members and support.
Desired Skills and Experience:
Minimum five years of experience in a professional office setting required; experience in project support in the engineering and construction industry preferred.
Bachelor's degree in Business, Finance or Accounting Administration preferred.
Previous accounting experience required; candidate must be familiar with accounting practices, systems and tools.
Candidate should be highly proficient in Microsoft Word, Excel, and Outlook; Power Point, MS Project, and Access skills are a plus
Candidate should be able to anticipate project needs and have the ability to identify work assignments independently.
Candidate should be comfortable working directly with senior managers and technical staff.
Excellent communication skills (written and verbal) are essential.
Successful candidate will be proactive, self-motivated, with strong critical thinking skills.
Ability to multi-task and prioritize required.
Ability to work both independently and in a team environment required.
Ability to work under multiple deadline pressures required.
Willing to work occasional overtime.
Headquartered in Walnut Creek, Calif., Brown and Caldwell is a full-service environmental engineering and construction firm with 52 offices and 1,600+ professionals across North America and the Pacific. For more than 70 years, Brown and Caldwell has been creating leading-edge environmental solutions for public agencies and private industry. We strive to be the environmental company of choiceto our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com.
This position is subject to a pre-employment background check and a pre-employment drug test.
Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled/Protected Veterans are encouraged to apply.
Brown And Caldwell