Project Administrator

Overview

Who is OHLA USA?

We are a company that believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build, and is possible with our main asset, our people!

OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.

We are seeking a highly organized and detail-oriented individual to join our team as an Entry Level Project Administrator.

Responsibilities

• Assisting on tracking quantities, receiving the daily recaps from the Superintendents, and updating a Project Duration Excel Tracking Spreadsheet.

• Drafting in Subcontract Invoices into Employee Central once the PM approves the invoice. PM will go into EC after it's drafted to review & approve the invoices.

• Compiling data from the Project Duration Excel Tracking Spreadsheet to the OHLA SOV Billing Spreadsheet.

• Work together with PMs with drafting Time & Materials spreadsheets related to each project.

• Tracking data for the RFI (Request For Information) submittals on a spreadsheet with submitted/approved RFIs on a RFI log spreadsheet.

• Tracking data for the drainage/electrical submittals on a spreadsheet with submitted/approved on the drainage/electrical on a submittal log spreadsheet.

• Tracking and update insurance documentation from subcontractors.

• Acknowledging the receipt of NTOs from subs, and following up with the PMs as needed

• Assisting with payment requests in EC for vendors.

• Tracking and updating insurance documentation from vendors in EC.

Qualifications

• 1-2 years in an adminstrative role

• Sound judgment, accuracy, timeliness and reliability are key skills required for this position

• Professional, dependable and dedicated conduct

• Attention to detail and excellent follow-through skills are essential

• Responsible individual who is punctual and professional

• Strong oral and written communication skills

• Excellent organizational, multi-tasking skills

• Competencies in use of MS Office

• Ability to quickly learn

• Ability to hit deadlines

• Ability to work in a team setting

• Reliable transportation a must

Additional Benefits offered by OHLA USA:

• Medical, Dental, & Vision Insurance

• Short- and Long-Term Disability & Life Insurance

• 401(k) retirement plan with employer matching

• Tuition Reimbursement after 1 year of employment

• Personal Time Off Program (PTO)

• Engaging work environment

And much more!!

To learn more about OHLA USA, visit our website www.ohla-usa.com/

OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.

OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class. VEVRAA Federal Contractor

OHLA USA and its subsidiaries ("OHLA") shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.'s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.