Project Administrator

Overview

At Kimley-Horn, one of the nation's premier planning and design consultants, our professionals are experts in many disciplines yet share one passion: making our clients successful. Ranked as one of Fortune Magazine's "100 Best Companies to Work For," Kimley-Horn prides itself on hiring high-achieving, dedicated, and reliable professionals. Looking for a terrific place to build your career? Our Loudoun County, Virginia (VA) office is looking for an experienced Project Coordinator to support our team. This is an in-person position!

Responsibilities

Job responsibilities include, but are not limited to:

• Facilitate client communications such as proposals, letters, contracts, transmittals, etc.

• Interface with clients regarding project expectations as it relates to scheduling and permitting processes

• Develop work plans, track progress and deliverable documents, as well as provide status updates to PMs; prepare weekly trackers or job status communications for clients

• Plan and facilitate project meetings to align the project team with methods and goals as well as to track project tasks

• Coordinate project submittals to various jurisdictional agencies, cities, utilities, etc.

• Create, proofread, edit, format, and finalize project-related documents

• Support the program management processes of integration, scope, schedule, budget, quality, resources, communication, and risk

• Responsibilities may also include researching local project permitting requirements, advising clients on strategic approach to permitting and approvals, coordinating project permitting submittals, and engagement with agency personnel to expedite permitting agency approvals

• As the role progresses this individual will be expected to take on additional responsibilities as needed

Qualifications

• Bachelor's degree preferred; associate's or high school diploma will be considered with additional relevant experience

• Experience working on large Projects/Programs in the engineering and construction space

• Positive, client service-oriented attitude

• Proactive, self-motivated

• Highly organized and detail-oriented

• Excellent verbal and written communication

• Ability to take initiative with tasks and projects

• Ability to multi-task and prioritize in a fast-paced environment and respond to multiple project managers

• Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure

• Ability to work well with various types of people and in a team environment

• Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint), SharePoint, and Project Management software (ie. e-Builder, Pro-Core, Kahua, etc.)

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 17 years!

Responsibilities Job responsibilities include, but are not limited to: - Facilitate client communications such as proposals, letters, contracts, transmittals, etc.

• Interface with clients regarding project expectations as it relates to scheduling and permitting processes

• Develop work plans, track progress and deliverable documents, as well as provide status updates to PMs; prepare weekly trackers or job status communications for clients

• Plan and facilitate project meetings to align the project team with methods and goals as well as to track project tasks

• Coordinate project submittals to various jurisdictional agencies, cities, utilities, etc.

• Create, proofread, edit, format, and finalize project-related documents

• Support the program management processes of integration, scope, schedule, budget, quality, resources, communication, and risk

• Responsibilities may also include researching local project permitting requirements, advising clients on strategic approach to permitting and approvals, coordinating project permitting submittals, and engagement with agency personnel to expedite permitting agency approvals

• As the role progresses this individual will be expected to take on additional responsibilities as needed