Project Administrator II

Job Summary

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

We have an exciting opportunity for a mid-level Project Administrator (Executive Assistant) to join our Advanced Programs group located in Poway, CA. The ideal candidate will provide direct support to the Senior Director of Advanced Programs, supporting a department of approximately 40 engineers working across many different programs/projects.

DUTIES & RESPONSIBILITIES:

• Performs in an Executive Assistant role to Sr Director of Advanced Programs.

• Supports the department/organizational structure of six Directors and approximately 40 program engineers.

• Participates in organizational and administrative problem solving with leadership staff.

• Schedules meetings, manages visits, and performs calendar management activities.

• Manages weekly status/highlights report to executive leadership.

• Develops department labor reports, monitors overhead utilization, timecard compliance, etc.

• Manages department manpower, staffing, and hiring plans.

• Develops staffing projections and organizational charts.

• Supports staff logistics, office moves, IT service requests, and new hire onboarding.

• Manages travel requests and expense reports.

• Plans, leads, executes department social events.

• Manages department SharePoint website.

• Supports/leads ad hoc tasking in dynamic work environment.

• Develops appropriate electronic and hard copy reports and records.

• Maintains the strict confidentiality of sensitive information.

• Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company.

• Highly desirable for candidate to work full time in office, occasional remote work is acceptable.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.