Project Administrative Manager

Brice Incorporated

Regular

JOB SUMMARY:

The Project Administrative Manager is responsible for various technical and administration functions supporting the civil construction projects and team while always cultivating and maintaining positive business relationships to ensure efficient and effective project execution. Personal initiative and critical thinking skills are essential to complete job duties with minimal guidance. Responsibilities include but are not limited to project documentation controls, contracts, project setup, accounts receivable, and overall office activities. Additionally, this position will be responsible for union dispatching and union onboarding. This position will perform a wide variety of high-level administrative construction tasks for multiple companies to support the coordination of construction projects from inception to completion.

ESSENTIAL FUNCTIONS:

• Manage the day-to-day administrative functions for Brice Incorporated, Brice Marine, and Brice Equipment.

• Participate in job planning and project management meetings with the construction staff and assist in job startup and shutdown. administration.

• Provide administrative support for 300+ project employees.

• Complete union onboarding and offboarding tasks for submission to Human Resources.

• Provide operations support to Human Resources, IT, Payroll, accounts payable, and the project team.

• Participate in the bidding process including preparation of proposal materials.

• Compile bid packages with all required documents, insurance, and bonding.

• Prepare Disadvantaged Business Enterprise good faith efforts in support of estimates.

• Obtain bid/performance/payment bonds and Certificates of Insurance.

• Submit required documents for subcontractors after bid award. Prepare subcontracts, attachments, and exhibits.

• Ensure copies of contracts and subcontracts are filed in project files.

• Update and maintain all special statuses, certifications, business licenses, contractors' licenses, ATF, and vessel documentation.

• Perform all check deposits and payment receipts for Accounts Receivable for multiple companies.

• Assist with accounting support, such as expense report preparation, and credit card expenses entry.

• Coordinate with IT any office setup requirements such as hardware, software, internet, cell phones, desk phones, and laptops for satellite offices or job sites.

• Manage all office purchases, maintenance requests, media requests, equipment management, and office vendors.

• File, maintain, and update SAM.gov for multiple companies.

• Coordinate charitable contributions and sponsorships.

• Track and maintain usage of cell phones.

• Work in a constant state of alertness and in a safe manner.

• Meet critical deadlines.

• Perform other duties as directed.

SUPERVISORY FUNCTIONS:

This position supervises the Administrative Assistant.

KNOWLEDGE, SKILLS, & ABILITIES:

• Diverse background in office management, operations support, and project management.

• Basic knowledge of accounting principles, processes, and terminology.

• Working knowledge of the construction industry preferred.

• Basic understanding and general knowledge of industry best practices and procedures.

• Basic knowledge of company policies as well as documentation and implementation of office procedures.

• Knowledge and skills in computerized accounting systems, financial reporting, and project management systems.

• Excellent analytical and technical skills.

• Demonstrates strong project management and organizational skills.

• Exceptional time management skills.

• Excellent communication skills, both oral and written, to deal effectively with a variety of interpersonal relationships and situations.

• Ability to work in a team environment.

• Good working knowledge of various personal computer business software applications presently used by the Company.

• Ability to learn new applications.

• Ability to learn and understand the Company's Standard Operating Procedures (SOPs).

• Ability to do business ethically with customers, vendors, and co-workers.

• Ability to be detail-oriented; superior organizational, follow-up, and records maintenance skills.

• Ability to exercise resourcefulness in assisting management and co-workers.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

• Ability to draft routine reports and correspondence.

• Ability to work efficiently and provide a consistent level of high quality in a high-pressure environment.

• Ability to work in an office setting five days per week, 8-12 hours per day.

• Ability to operate a motor vehicle in a safe and efficient manner.

• Ability to work in a Native Corporation multi-business environment.

MINIMUM QUALIFICATIONS:

• Bachelor's degree or equivalent in business administration, accounting, or similar field or work-related experience and equivalent skills may be substituted.

• Minimum of 2 years experience working in a similar position, construction industry preferred.

• Valid state driver's license and qualified to operate a vehicle under the conditions of the Company's Driving Policy.

• Ability to pass drug, driving, and background screening.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Incorporated has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and design changes and occasional overtime for immediate support or bid processing may be necessary.

PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. For a complete list of the demands, please email the Human Resource Department at hr@bilista.net.

Occasionally: Bending Over, Climbing, Crouching, Kneeling, Lifting 26 to 50 lbs, Color Vision, Discriminating Colors, Inside Exposed to Hot/Heat/Cold, Outside Exposed to Hot Temperatures, Biological, Chemical, Electrical, Sharp Objects/Tool, High Places/High Heights, Constricted Spaces (Underground), Fumes, Gases, Odors, Dust, Noise, Flame Torches, Vibration, Wet/Slipper Floors/Surfaces, Working w/ Others.

Frequently: Sitting, Standing, Walking, Reaching Overhead, Talking, Grasping, Lifting 10 lbs or Less up to 25 lbs, Carrying 10 lbs or Less up to 25 lbs, Eye/Hand Coordination (Foot), Distance Vision, Ability to Adjust Focus, Outside Exposed to Cold Temperatures, Heavy Machinery, Dirty (Soil), Dry, Grease, Oil, Mud, Moving Mechanical Parts, Working w/ Others, and Working Alone.

Continuously: Close Vision, Thinking Analytically, Communication Using Effective Verbal and Written Communication, Handling Stress and Emotions, Concentrating on Tasks, Remember Details, Making Decisions, Adjusting to Changes, Examining/Observing Details,

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.