Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Project Administrative Assistant

Expired Job

T.Y. Lin International Los Angeles , CA 90009

Posted 1 week ago

Overview

Support in office administration and project administration activities for the LULEP project office (located near LAX) including office reception, supply procurement, project administrative support, project document production (documents, spreadsheets, presentations), and special assignments as needed.

Responsibilities

  • Perform receptionist tasks for the LULEP project office

  • Obtain necessary supplies for the office

  • Coordinate with property owner/manager on matters related to the office, including access, services, deliveries, etc.

  • Support Design Manager, Task Order Managers and other project staff in project administration tasks

  • Prepare and edit documents, spreadsheets, and presentations using Microsoft Office software

  • Gather and assemble materials necessary for document production

  • Meet regularly with appropriate project personnel to discuss support needs

  • Coordinate with vendors and subconsultants

  • Maintain project files

  • Coordinates activities with key support staff located in the regional office in San Diego

  • Provide materials to, and coordinate with, other T.Y. Lin International offices as needed

  • Assists with miscellaneous administrative duties as assigned

Qualifications

Bachelor's degree is preferred. Five years of similar or related work experience required. Must be proficient using Microsoft Word, Excel, and PowerPoint. Strong communication skills required, including verbal, written, and listening. Excellent attention to detail is a plus. Prior administrative and marketing or related experience or internships are desired.


See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Project Administrative Assistant

HMC Architects

Posted 2 weeks ago

VIEW JOBS 10/4/2018 12:00:00 AM 2019-01-02T00:00 HMC Architects designs solutions that work, wow, and withstand. We partner with healthcare, education, and civic clients to design buildings that promote healing, inspire learning, and create vibrant communities. Whether its a hospital, elementary school, student union, or community center, our empowered teams are experts when it comes to delivering successful projects and creating meaningful spaces. Position: Project Administrative Assistant Location: Ontario, California Summary Responsibilities include but are not limited to technical Administrative Support to Project Managers and Principals. Minimum Requirements Education: High School Diploma with two (2) years college related courses preferred, or equivalent experience. Experience: Minimum two (2) years general and administrative office experience. Minimum two (2) years experience in supporting multiple projects and people. Job Specific Qualifications Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Project Management software experience a plus. Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment. Professional attitude and appearance. Excellent communication and interpersonal skills (both written and verbal) . Excellent organizational skills and ability to establish priorities, objectives and deadlines with minimal supervision. Communication Responds promptly to client needs, solicits client feedback to improve service, responds to requests for service and assistance, meets commitments. Speaks clearly and persuasively in positive / negative situations, listens and gets clarification, responds well to questions, demonstrates group presentation skills, effectively participates in meetings. Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written data. Ability to establish productive working relationships and to deal smoothly, effectively, and cooperatively with people at all levels. Listens without interrupting, keeps emotions under control. Leadership & Teamwork Encourages teamwork by creating a climate where others are respected and valued. Responds constructively to suggestions and feedback received from others. Managing Change Responds positively to changes in work environment and copes effectively with different decisions. Demonstrates flexibility in responding to work demands. Overcomes job related barriers that may adversely effect work outcomes. Productivity Utilizes resources, establishes priorities, and organizes work to meet/complete required department, program, or firm deadline. Plans and organizes work assignments for optimum results. Displays the ability to service internal and external clients effectively and efficiently. Self Management Displays good work ethics punctuality and attendance are a priority. Demonstrates high self-motivation in attaining position objectives to the extent which new responsibilities and challenges are sought. Consistently displays a positive, proficient, and professional appearance/attitude that lends to the team/firms overall success. Ability to continuously demonstrate initiative, good judgment and handle confidential matters with absolute discretion. Quality Demonstrates competency in required job skills. Provides an overall quality work product that contributes to the success of the department, project, or firm. Demonstrates overall accuracy and thoroughness, applies feedback to improve performance, monitors own work to ensure quality and avoid repetitive errors. Understands that design quality is an important consideration in all work products. Provides oversight ensuring that the office/studio follows all quality and procedural standards. Technical Understands and is proficient in the use of job-specific tools, and adheres to HMCs Policies and Procedures in the production of work. Gathers and analyzes information skillfully, uses intuition and experience to maintain goal driven outcomes. Demonstrates a high degree of knowledge of specific discipline to effectively meet department objectives and identify and resolve problems in a timely manner. Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Audit, submit, and approve timecards for regional office staff. Conduct new-hire training on HMC software/procedures. Administration and reconciliation of Managing Principal personal calendars, task lists, and coordinating/planning meetings. HMC Architects Los Angeles CA

Project Administrative Assistant

Expired Job

T.Y. Lin International