Project Admin Specialist

Mufg Irvine , CA 92606

Posted 4 months ago

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world (as ranked by S&P Global, April 2018) with total assets of over $2.9 trillion (106.2 (JPY) as of March 30, 2018) and 150,000 colleagues in more than 50 countries. In the U.S., we're 13,000 strong, working together to positively impact every customer, organization, and community we serve. At Union Bank, we aim to be the premier and most-trusted West Coast bank, serving customers with high-touch, local delivery and global capabilities as we leverage our rich, 150-year history. This is all part of our inclusive, high-performing culture supported by competitive Total Rewards, including our cash balance pension plan. Join a team that's working to fulfill its vision to be the world's most trusted financial group.

Job Summary:

The Project Administrative Specialist is responsible for the research, coordination and management of assigned projects. Scope of projects may include (but not limited to): Workshop/program support, simplifying processes, general administrative support, reporting, improve efficiencies, meet changing business needs, compliance regulatory issues, installation or coordination of emerging technologies, new systems and applications. Management or Supervision: No

Major Responsibilities:
40% Administrative

  • Performs complex administrative duties involving frequent exercise of independent judgment, initiative, and diplomacy.

  • Manages department support functions. Monitors and reports on trends.

  • Requires the ability to describe business problems and their solutions to management. Makes recommendations to management for improvements to various projects, tasks and objectives.

  • Reviews, evaluates and renders, reports based on business unit projects and initiatives.

  • May assist with general administrative duties, including general correspondence, arrangement of meeting facilities.

  • Processes and coordinates department accounts.
    35% Project Coordination/Program Support

  • Provides program coordinator support for large inter-division projects by assisting in the administration of the project plan.

  • Advises and contributes in decisions regarding development and execution of department projects and programs.

  • Designs and develops reporting to keep projects on target, identify issues resolution and update management on projects.

  • Serves as a coordinator of various projects.

  • Assists with the coordination of project or program implementation and rollout.

  • Manages vendor relationships for production of program and project materials.

  • Serves as contact for department clients.
    25% Technical

  • Conducts research and data analysis for special and on-going projects.

  • Prepares reports and recommendations. Compiles data for various administrative reports.

  • Prepares /summarizes information from raw data using spreadsheets or other software.

  • Audits and maintains accurate records stored in the Learning Management System.

  • Serves as the department's contact regarding Learning Management System inquiries and issues.

  • Assists with updates to team SharePoint sites as an administrator.

Additional Information:

Education, Licensure, Year of Experience (and type of work experience):

  • Typically requires 3 years of demonstrated knowledge in project coordination experience, and strong business analytics.

Knowledge, Skills, Abilities:

  • Requires advanced communication skill level for written and oral presentations, planning, negotiation, reports construction with knowledge of internal policies and presentations.

  • Requires the ability to create mathematical computations in spreadsheets and convert to presentation level materials

  • Ability to creatively and effectively convey ideas through verbal and written communications.

  • Excellent organization and people skills.

  • Strong database, spreadsheet, PowerPoint, and general computer skills.

  • Project management leadership skills.

  • An ability to work with and across multiple departments.

  • Excellent presentation and written communication skills.

  • Diligence, attention to detail, resourceful and technical data analytics.

  • Ability to meet changing business needs and understand compliance regulatory issues.

The above statements are intended to describe the general nature and level of the work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.

A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it's the bank's policy to only inquire into a candidate's criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses.

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Project Admin Specialist