Programs & Reentry Specialist (Program Project Specialist II)

ARIZONA DEPARTMENT OF CORRECTIONS

REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

PROGRAMS & REENTRY SPECIALIST

(PROGRAM PROJECT SPECIALIST II)

Job Location:

Address:

Education, Programs & Community Reentry (EPCR) Division

701 East Jefferson Street

Phoenix, Arizona 85034

https://corrections.az.gov

Posting Details:

Salary: $51,300.00

Grade: 19

Closing Date: 07/17/2024

Job Summary:

Are you an experienced administrative assistant? Do you have experience assisting in Education, Counseling and Treatment, and Religious services? This is the perfect opportunity for you!

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR), is seeking a Programs & Reentry Specialist. This position provides administrative assistance to the Faith Services, Education, Counseling and Treatment Services (CTS) and Reentry Services Executive Assistant (EA), Assistant Director (AD), and Deputy Assistant Director (DAD) of the Education, Programs & Community Reentry (EPCR) Bureau.

Job Duties:

• Coordinates delivery and distribution of ordered materials

• Coordinates facility entry process and documentation

• Develops and maintains electronic and physical filing systems

• Manages, composes responses and tracks communication inquiries, correspondence and documents

• Participates in procurement activities utilizing the procurement system

• Participates in budgetary tracking and record-keeping

• Maintains calendars and coordinates appointments, conferences and reservations

• Processes hotel claims, folios and travel claims

• Tracks and completes special projects for Bureau Administrators

• Provides support to the EPCR Human Resources Liaison (HRL)

• Researches, reviews, and responds to a wide variety of correspondence

• Maintains confidentiality of sensitive staff information

• Gathers and compiles data, prepares statistical reports and generates time-sensitive reports

• Attends meetings, develops agendas and minutes as assigned by Bureau administrators

• Gathers and prepares documents in response to public information requests and subpoenas

• Processes confidential employee-related documents including administrative and criminal investigations and employee discipline/dismissal

• Drives on state business

• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Computers and various software including Microsoft Office and Google suite

• Office management and organization principles and practices

• General administrative services

• Budget and fiscal management

• Principles and practices of project development and implementation

• Business English to include proper grammar, spelling, and punctuation

Skill in:

• Verbal and written communications

• Building and maintaining interpersonal relationships

• Time and project management

• Typing

• Research and analysis

• Report development and generation to include statistical reports

• Multi-tasking and office management

Ability to:

• Plan, analyze, and coordinate activities

• Prioritize and multi-task

• Develop effective operating procedures

• Interpret policies and procedures

• Interact professionally at all organizational levels, and develop positive working relationships

• Simultaneously manage multiple high-priority projects

• Plan, develop and implement action plans

• Work independently with minimal supervision

• Prioritize assignments

• Compose professional correspondence

Selective Preference(s):

Three (3) years of responsible administrative experience equivalent to or above the Administrative Assistant III (AAIII) level in fields such as budget analysis, purchasing, data processing, or related administrative services work

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• Vacation and sick days with 10 paid holidays per year

• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).

• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options

• Exceptional retirement program

• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program

• An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.