Program/Administrative Assistant

Program/Administrative Assistant

Salary

$30.00 - $35.00 Hourly

Location

Anne Arundel County, MD

Job Type

Contract

Job Number

06282024

Department

Chief Administrative Office

Opening Date

06/28/2024

• Description

• Benefits

• Questions

Position Description

The Nonprofit Center

Created in July 2023, the Nonprofit Center at 41 Community Place offers capacity-building support to local 501(c)(3) nonprofit organizations with the overall goal of advancing the health and well-being of Anne Arundel County residents. The program currently offers professional development, networking opportunities and resources to local nonprofits. The Center is growing and will later house nonprofit service providers, offer both co-working and meeting spaces, and serve as an incubator for smaller nonprofit organizations in a single, central location.

Position Description

This position is appointed by the County Executive and reports to the Executive Director of the Nonprofit Center. The Administrative Assistant will be responsible for working with the Executive Director to coordinate and evaluate the Center's services. This hybrid-position currently works remotely and at the Arundel Center in downtown Annapolis. Once the Nonprofit Center relocates to 41 Community Place, the onsite-work will be located in Crownsville.

Nature and Variety of Work

An employee in this class normally works under the general direction of a department/agency head or high-level manager and is responsible for providing administrative support in one or more of the following functional areas: contract monitoring and administration; grant management; accounting oversight; communications; and coordination of office space and technology needs. The employee interacts with other departments/agencies, external organizations, and the general public daily. This work requires a wide range of knowledge encompassing both administrative processes of the County Government and the knowledge of the program areas that are the responsibility of the department/agency to which assigned.

This class of work is characterized by the variety of assignments with which an employee is tasked, often requiring analysis and assessment of unusual situations. Depending upon the position's location in the organization's structure, employees may have supervisory responsibilities. The impact of work performed by an incumbent in this class is realized throughout the department/agency to which assigned.

The work is primarily sedentary in nature and performed in an office environment, but may require physical set up of meeting spaces for the Center's programming. Attendance may be required at meetings or events around the county outside of normal office hours.

Examples of Duties and Knowledge, Skills and Abilities

Job Responsibilities

The Program/Administrative Assistant will:

• Serve as the initial point of contact for individuals contacting the Nonprofit Center providing excellent customer service and responding to inquiries in a timely, professional manner.

• Assist the Executive Director with developing and implementing Nonprofit Center policies and procedures following County guidelines.

• Coordinate and maintain budget, accounting, procurement, and contract documents with vendors, tenants, grantees, and/or other relevant stakeholders.

• Schedule meetings, space, and training opportunities, including an annual conference, and maintain frequent communication to ensure client/participant needs are met. Prepare minutes, utilization and evaluation reports.

• Assist with the preparation and distribution of newsletters, annual reports, and other communications for the Center. Monitor and update the online events hub and coordinate with OIT to keep the website up-to-date.

• Research grant opportunities, resources, and best practices to benefit AACO's nonprofit community.

• Establish work priorities, coordinate activities to meet work deadlines, and collaborate with other departments to ensure timely provision of administrative and project-related support to the Center, its staff, and future occupants.

• Other duties as assigned by the Executive Director.

Knowledge, Skills, and Abilities

The Program/Administrative Assistant must be able to:

• Apply principles and practices of public administration and office management for a newly-established program

• Manage multiple projects simultaneously

• Demonstrate excellent verbal and written communication skills, initiative, and problem-solving skills

• Establish and maintain effective working relationships with other employees and the public

• Work well independently and as part of a team

• Use word processing, spreadsheet, presentation software (Google Suite) proficiently

• Ability to learn, understand and apply County policies and procedures

• Articulate the County Executive's vision to make Anne Arundel County The Best Place - For All.

This work requires a wide range of knowledge encompassing both administrative processes of the County Government and the knowledge of the program areas assigned.

Minimum Qualifications

EDUCATION: Sixty (60) college credits or graduation from an accredited two-year college or university with major course work in public, business, or nonprofit administration or a related field

EXPERIENCE: Two (2) or more years experience in office management, or another specialty area related to the specific position.

As specified between Anne Arundel County and the employee.

01

The supplemental questions are a very important first step in our screening process. Therefore, you are required to accurately and completely respond to each question by providing the information asked in each question. Your responses will be used to initially determine your qualifications and eligibility for this position. DO NOT INDICATE "SEE RESUME" OR CUT AND PASTE YOUR RESUME IN RESPONSE TO THE SUPPLEMENTAL QUESTIONS. This response and a lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. THIS MEANS YOU MAY BE INELIGIBLE FOR FURTHER CONSIDERATION IN THIS RECRUITMENT PROCESS. Please check "yes" to show that you have read and understand this statement.

• Yes

• No

02

Please select the highest level of education you have successfully completed:

• Sixty (60) College Credits

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Doctorate Degree

• None of the above

03

Please list degree study and/or major course work completed.

04

Do you possess two (2) or more years experience in office management, or another specialty area related to the specific position?

• Yes

• No

05

In the box below, provide a detailed description of your specific experience, education, knowledge, and/or training that supports your response to the previous question. Include applicable employer(s), position(s) held, duties performed, and dates/length of employment.

06

Do you have the ability to manage multiple projects simultaneously?

• Yes

• No

07

In the box below, provide a detailed description of your specific experience, education, knowledge, and/or training that supports your response to the previous question. Include applicable employer(s), position(s) held, duties performed, and dates/length of employment.

08

Do you have the ability to use word processing, spreadsheet, presentation software (Google Suite) proficiently?

• Yes

• No

09

In the box below, provide a detailed description of your specific experience, education, knowledge, and/or training that supports your response to the previous question. Include applicable employer(s), position(s) held, duties performed, and dates/length of employment.

10

Do you possess the ability to learn, understand, and apply County policies and procedures?

• Yes

• No

11

In the box below, provide a detailed description of your specific experience, education, knowledge, and/or training that supports your response to the previous question. Include applicable employer(s), position(s) held, duties performed, and dates/length of employment.

Required Question