Program Support Technician (Multiple Positions)

PROGRAM SUPPORT TECHNICIAN (MULTIPLE POSITIONS)

JOB STATUS: OPEN

POSTING NUMBER: 00058724

SCHOOL YEAR: 2023-2024

CALENDAR: District Support / Full Year

CLOSING DATE: 05/12/2024 04:00 PM

POSTING NUMBER: 00058724

LOCATION: 162:HEALTH & WELLNESS

POSITION TITLE: PROGRAM SUPPORT TECHNICIAN (MULTIPLE POSITIONS)

JOB DESCRIPTION:

The incumbent will oversee program processes and provide support to the Student, Family and Community Supports (SFCS) Division. The incumbent will provide program support to 6 Departments within the SFCS Division in compliance with 20 plus grants in federal, state and district policies, laws and rules. In addition, the incumbent will monitor the Foster Care Program.

This is a re-advertisement. Previous applicants will still be considered and do not need to reapply.

ESSENTIAL FUNCTIONS:

Incumbent must achieve the following outcomes with or without reasonable accommodation:

• Provides program support for Medicaid, Operational, Title IVA, Title I, CDC and miscellaneous federal, state and local grants.

• Provides leadership in professional development to coordinators, managers, directors and school personnel to support the program.

• Accesses, designs and utilizes reports from the financial system (Lawson) to assist SFCS Division.

• Complies, develops and distributes materials that provide direction regarding program policies and procedures relating to SFCS Division's programs.

• Coordinates the collection and dissemination of program information for use by managers, directors, funding agencies and auditors.

• Monitors compliance with rules and regulations to ensure program guidelines and funding requirements are followed.

• Maintains files, Division inventory, assists in report preparation, answers phones, replies to messages and handles routing paperwork within APS department such as: HR, AP, Grant Management, Procurement, Business Systems, Technology, etc.

Focus Areas:

• Fiscal / Funding

• Upholds fidelity and intent of multiple grants as it pertains to budgetary compliance

• Works with APS Foundation to prepare requests for purchases, P.O.s, reimbursements and maintains fiscal and compliance accountability records of the department's Foundation accounts.

• Interprets and monitors budgetary and financial procedures and transitions in accordance with federal, state and district standards and policies.

• Analyzes program expenditures under the guidance of the Director of Accountability and Operations in relationship to state, district, SFCS division, and unit goals.

• Data & Inventory

• Utilizes and manages internal and external data related to the departments within the Student, Family and Community Supports Division's programs, including preparation and analysis of regular monthly reports.

• Oversees data entry, monitoring accuracy and completion.

• Utilizes the District's inventory management system to input and track Division inventory.

• Executive Support

• Maintains department spreadsheets, and hiring and job posting processes.

• Maintains school allocation FTE database for departments.

• Supports staff in data collection/input and related outcomes measures.

• Assists with Professional Development trainings for designated role groups within the SFCS division.

• Oversees preparation of extended contracts related to grants and additional work for school and department staff.

• School Capacity Building and Support

• Prepare request for purchases, supports purchasing, fosters compliance with grant and operational funding sources, and supports the maintenance of fiscal and compliance accountability records of department accounts

• Utilizes and manages internal and external data related to programs in the SFCS departments, including preparation and analysis of regular monthly, grant and annual reports.

• Maintains department spreadsheets, and hiring and job posting processes

• Assists with Professional Development training sessions

• Provides support, assistance and customer service to various stakeholders

• Supports staff in data collection/input and related outcomes measures

PREFERRED KNOWLEDGE, SKILLS, ABILITIES AND EXPERIENCE:

• Bilingual

• Experience building and conducting training sessions

• Experience providing individual and/or team technical and financial assistance

• Effective communication skills, both verbal and written

• Flexibility, organization, decision-making and problem solving skills

• Ability to meet deadlines and work on multiple projects

• Computer, business, English and basic mathematics skills (including budget management)

• Proficient with training, word processing, database and spreadsheet software

• Ability to apply a strategic planning process for multiple and complex tasks

• Ability to work with diverse populations and communities

REQUIREMENTS:

• Associates Degree and three years of related experience.
• OR High School Diploma or GED and six years of related experience.

CONTACT INFORMATION:

Contact: Stephanie Browne at 505 880-3758 / stephanie.browne@aps.edu

APPLY TO:

Apply to www.aps.edu District Support. A cover letter and resume must be submitted prior to 4:00 PM on the closing date of the advertisement for the application to be considered complete.

ADDITIONAL INFO:

GRADE / LEVEL: DSN 5

SALARY: Hourly: $16.65

DAYS: 256

HOURS: 8

START DATE: ASAP