Program Support Specialist (Learning Specialist)

Position Details

Position Information

Recruitment/Posting Title Program Support Specialist (Learning Specialist) Job Category Staff & Executive

• Project/Program Management/Planning Department RWJ-Cognitive Skills Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for the Office of Cognitive Skills at the Robert Wood Johnson Medical School.

This position provides essential office support to the cognitive skills program and supports the faculty of ALTA. Job responsibilities include an array of tasks including but not limited to scheduling, purchasing, tracking data, hiring tutors, and responding to inquiries. This position also provides coaching to students to improve their self reflection and studying skills.

Among the key duties of this position are the following:

• Serves as the interface for the Cognitive Skills Program, working closely with faculty and students in all administrative and logistical aspects of the programs' functioning.

• Provides coaching for students who do not need as much as support as the cog skills faculty can provide but do need assistance in incorporating an arsenal of student tools and self-assessment skills.

• Makes independent, informed, and timely decisions about how and when to schedule student appointments across multiple class years and programs based upon curricular calendars, faculty obligations, and student needs.

• Provides office support by assisting visitors, filing, answering phones, and similar activities.

• Independently manages the process of recruiting, onboarding, and paying peer tutors; provides logistical support for all peer tutoring activities.

• Coordinates event planning and logistics for all Cognitive Skills Program activities.

• Manages and reconciles program financial activities and maintains paper and digital records as appropriate for all educational activities. This includes processes in marketplace and with purchase orders.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Exempt Grade 22S Position Salary Annual Minimum Salary 59590.000 Annual Mid Range Salary 71303.000 Annual Maximum Salary 84513.000 Standard Hours 37.50 Union Description HPAE, Local 5094 Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's Degree plus two (2) years of professional experience involving organization and administrative practices preferably in an educational institution.

• Must have experience with word processing, spreadsheet, and other office software.

• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Must have strong communication and organization skills.

• Must be professional in all interactions including phone and e-mail.

• Applicants must thrive in a busy office working on a team and able to handle multiple projects simultaneously.

• Ability to proactively problem solve and follow through on tasks and projects.

Preferred Qualifications

• Experience with RBHS purchasing rules and software.

• Website development and maintenance experience.

• Experience with Peoplesoft and maintaining financial records.

Equipment Utilized Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking and hearing. Ability to move simulation mannequins between campus locations.

• Work Environment: Office environment. Moderate noise.

Special Conditions

Posting Details

Posting Number 24ST1270 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Piscataway (RBHS) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• What is the highest level of education you have completed?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Ph.D.

• How many years of professional experience do you have involving organization and administrative practices?

• 0-1

• 2-4

• 5-8

• 8+

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application