Program Support Asst (Oa)

Summary

The position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid-Atlantic Health Care Network (VISN 6). The primary duties of the position are to coordinate all administrative aspects of the liver program and assure the smooth coordination of all administrative activities pertaining to liver transplantation.

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Overview

• Accepting applications

• Open & closing dates

03/13/2024 to 03/20/2024

• Salary

$51,161 - $66,510 per year

• Pay scale & grade

GS 7

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Location

1 vacancy in the following location:

• Richmond, VA

• Remote job

No

• Telework eligible

No

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent -

• Work schedule

Full-time -

• Service

Competitive

• Promotion potential

None

• Job family (Series)

0303 Miscellaneous Clerk And Assistant

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBTA-12341401-24-KEJ

• Control number

781406700

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This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Federal employees

• Competitive service

Current or former competitive service federal employees.

• Federal employees

• Excepted service

Current excepted service federal employees.

• Individuals with disabilities

• Internal to an agency

Current federal employees of this agency.

• Military spouses

• Veterans

Clarification from the agency

This announcement is open to candidates with status only, see list above.

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Duties

Duties include but are not limited to the following:

Administrative

• Coordinates all Quality Analysis (QA) activities. Maintains the funding, credibility, and accreditation of the liver program by accurately and timely reporting data.

• Researches problems and/or reviews issues and requests· related to information regarding provisions for medical care, eligibility, etc.

• Constructs and manages the multiple database programs which track patient specific information for clinical research projects as well as multiple organizations and review bodies such as the Medical Center, MCV, Veterans Integrated Service Network (VISN) 6, VA Central Office (VACO), United Network for Organ Sharing (UNOS), LINET (information system), and Joint Commission on Accreditation of Hospital Organizations (JCAHO).

• Assesses, evaluates, modifies, develops and implements new methods to meet the needs of the transplant program.

• Sets up and coordinate patient's follow up care. Consults with Transplant Coordinator I Director and schedules follow up tests to minimize hospital stay.

Data Management and Reporting

• Manages, compiles, and tracks data and statistical information in support of the operation of the transplant programs using multiple software programs such as UNOS On-Line Database (UNet), VA Program Database (Access), VIST A/CPRS, Transplant Website, CSIQP - VACO database for the heart transplant patients.

• Manages the on-line University Renal Research and Education Association (URREA) reports for the facility for the scientific registry of transplant recipients pertaining to survival data.

• Serves as contact person for the transplant program in dealing with referring hospitals, organizations, and teaching institutions.

• Assigns information resource privileges to appropriate personnel in the Medical Center, Organ Procurement Organization (OPO) and the Tissue Typing Lab at the affiliated University.

• Administratively coordinates ongoing transplant research and endeavors.

Budgetary Services

• Tracks referrals to the Hospitality House and tracking. length of stay, processing of taxi receipts for patients, ordering equipment and supplies, as needed, for the program, and preparing reports for Department of Veteran Affairs Central Office (VACO) on expenditures.

• Participates in the budget review and execution of the transplant outlier funds.

Work schedule: Monday

• Friday, 8:00 AM - 4:30 PM

Position Occupational Title/Number: Program Support Assistant (OA) GS-0303-7, PD# 2533

Fair Labor Standards Act (FLSA) Status: Exempt

Supervisory Position: No

Bargaining Unit Position: Yes

Recruitment/Relocation Incentives: Not authorized

Relocation Expenses/PCS: Not authorized

Financial Disclosure: Not Required

Compressed/Flexible: Not authorized

Telework: Not Authorized

Virtual: This is not a virtual position.

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job.

• Selective Service Registration is required for males born after 12/31/1959.

• Must be proficient in written and spoken English.

• You may be required to serve a probationary period.

• Subject to background/security investigation.

• Selected applicants will be required to complete an online onboarding process.

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/20/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the next lower grade. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to:

• Experience with clerical and administrative procedures, various office skills; and carrying out day-today administrative support activities

• Working in an administrative position which required preparing correspondence, reports and graphs utilizing a variety of computer program

• Possess a broad knowledge and spectrum of the service line computer packages such as Microsoft Word, Excel, Access, PowerPoint, etc. and its use in VISTA applications. A qualified typist is required

• Interacting with executive leadership in the VA and private sector, contractors, staff members as well as Veterans, their family members and/or legal representatives

• Provide/submit requested information to ensure all due dates are met in a timely and satisfactory manner;

• Managing a fast-paced office to include, establishing priorities, set up, reschedule appointments;

• Ability to advise employees of policies and procedures related to the Veterans Health Information Systems & Technology Architecture (VISTA), Computerized Patient Record System (CPRS); Software applications and Request and Authorization for Computer Access

You will be rated on the following Competencies for this position:

• Administration and Management

• Computer Skills

• Customer Service

• Manages and Organizes Information

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Position requires normal standing, sitting keyboard and mouse work, bending, walking, carrying such items as charts and supplies. Lifting is limited to less than 10 kilograms in weight. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

The Career Transition Assistance Plan (CTAP) provides eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.