Program Support Assistant (Oa) - Infection Control Program

Summary

As the Program Support Assistant for Infection Control Program (ICP) within the VA Caribbean Healthcare System, San Juan, Puerto Rico, you provide administrative and clerical support to the Infection Control Committee chaired by Infectious Diseases section Chief; supports the Infection Control Program in association with other professional staff and responsible for administrative duties associated with prevention, surveillance, education and control of infectious to patients, staff and visitors.

Learn more about this agency

Help

Overview

• Accepting applications

• Open & closing dates

06/14/2024 to 06/24/2024

• Salary

$49,025 - $63,733 per year

• Pay scale & grade

GS 7

• Help

Location

1 vacancy in the following location:

• San Juan, PR 1 vacancy

• Remote job

No

• Telework eligible

No

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

None

• Job family (Series)

0303 Miscellaneous Clerk And Assistant

• Supervisory status

No

• Security clearance

Other

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBTC-12429337-24-RG

• Control number

795796200

Help

This job is open to

• Internal to an agency

Current federal employees of this agency.

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

Clarification from the agency

The area of consideration is current, permanent employees of the San Juan VA Medical center and satellite offices.

Videos

Help

Duties

• Coordinates meetings to review Infection Control Policies, serve as consultant regarding IC issues, prepares and communicates IC policies/memorandums/SOP's to comply with VACO and regulatory agencies. Responsible of service policy tracking and coordination.

• Is responsible for interpreting and applying VA regulations and infection control standards to provide full range of medical and administrative support to them to improve and ensure quality infection control outcomes.

• Interprets applicable guides, guidelines, operating policies, etc. pertaining to the work of the office.

• Supports the Infection Control Coordinator, IC staff and facility wide services on corrections or findings cited by regulatory agency surveys.

• The incumbent independently responds to requests for administrative reports, audits and surveys from VA and non-VA sources, medical and administrative records to obtain necessary information; composes reply with appropriate documentation; releases medical information according to privacy act, FOIA and VA regulations.

• Prepares a variety of narrative and statistical material, correspondence, letters, memorandum, reports, labels, etc., in final form for the supervisor's signature.

• Supports the Infection Control Coordinator (ICC) in the preparation of the IC annual assessment, consolidating and organizing statistical data.

• Maintains time and attendance records for the ICP staff and serves as alternate for Chief of Staff service.

• The Infection Control Committee reports to the Clinical Executive Council (CEC) and incumbent prepares all reporting form for discussion of the Chairperson Infection Control Committee to CEC members.

• Supports the Thera Doc surveillance software manager in preparing procurement package, license renewal, and serve as COR of the service.

• Incumbent attends all committees concerning the ICP as a technical administrative advisor. This includes, but not limits to: Infection Control Committee, Tuberculosis Exposure Sub committee, Bloodbome Pathogens Sub-committee, infection control staff meetings, etc.

• Plans and coordinates a variety of general office support services in such as requisition of office supplies, storage land maintenance of stock levels. Responsible to submit work orders for installation, repair, maintenance and disposal of equipment, etc.

• Maintains the education tracking responsibility for the mandatory infection control training (TMS administrator).

• Incumbent is responsible to ensure accurate data, such as; Central Line Associated blood stream infections, Catheter associated urinary tract infections, Ventilator associated events, and other as necessary, is transferred and is reflected correctly in VHA Inpatient Evaluation Center (IPEC) for the VISN 8 medical center assigned.

• Incumbent is the ICP ADPAC responsible to provide assistance for the staff on all computer applications and programs, and preparing ICC minutes.

Work Schedule: Monday to Friday 7:30am - 4:00pm

Virtual: This is not a virtual position.

Position Description/PD#: Program Support Assistant (OA) - Infection Control Program/PD097880

Financial Disclosure Report: Not required

Help

Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/24/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. General Adjustment SF-50's with the effective date of within the last year do not provide the information to reflect time-in-grade requirement has been met and therefore cannot be the only SF-50. If you are currently serving in a Hybrid Title 38 position, your SF-50's must reflect you have been in the position longer than one year.

Selective Placement Factor(s)

1.Must be proficient in spoken and written English.

2.Must be proficient in spoken Spanish.

This position requires a typing requirement of 40 words per minute.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: ADPAC responsible to provide assistance for the staff on all computer applications and programs, and preparing committee minutes. Supports the TheraDoc surveillance software manager in preparing procurement package, license renewal, and serve as COR of the service. Prepares and communicates policies/memorandums/SOP's to comply with VACO and regulatory agencies. Maintains the education tracking responsibility for the mandatory infection control training (TMS administrator). Maintains time and attendance records for the ICP staff and serves as alternate for Chief of Staff service.

You will be rated on the following Competencies for this position:

• Computer Skills

• Customer Service

• Information Management

• Organizational Awareness

• Self Management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is mostly sedentary with some walking, standing bending and minor lifting of office equipment and supplies will be required. Work is performed mostly in an office setting, but some duties may require performing a walk through the hospital. Safety precautions may be necessary in the performance of these duties.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

The Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Read more

• Benefits

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.