Program Support Assistant

Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Program Support Assistant. You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment.

Duty Location: Boulder City, Nevada, Glendale, Arizona, and Yuma, Arizona

• Only one vacancy/position exists*

Duty Location will be determined by Management at Time of Selection.-Incumbent provides a broad scope of office administrative assistance and program management support for the Information Management and Technology Office (IMTO).

• Serves as the initial point-of-contact for all questions, information and problem resolution in the areas of budget and accounting, agreements, travel, human resources, files management, correspondence preparation and control, time and attendance, office automation systems, and purchasing/procurement. Provides administrative support to group managers as assigned.

• Receives, reads, and controls all incoming correspondence and reports directed to the office and initiates actions necessary for its proper disposition. Maintains control records and follow-up measures on incoming correspondence and action documents to ensure prompt handling. Independently prepares responses to inquiries on routine matters.

• Reviews all formal outgoing correspondence for proper format, grammar, punctuation, etc., in accordance with agency correspondence guidelines.

• Makes arrangements for meetings and conferences, schedules and prepares travel orders and vouchers for the Supervisory Information Technology (IT) Specialist and other staff.

• Maintains the Chief and Deputy Chief's calendar, scheduling appointments and conferences without prior approval, and seeing that the Supervisory IT Specialist(s) is fully briefed on the matters to be considered before the scheduled meeting.

• Responsible for assessing office supply and equipment needs, preparing requisitions necessary and tracking status of supply and equipment orders.In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the specialized experience requirement - this information must be clearly supported in the resume.

GS-7: To qualify at the GS-7, you must possess one year of full-time specialized experience equivalent in difficulty and complexity to at least the GS-6 level in federal service having demonstrated experience.

GS-7 Specialized Experience: Specialized Experience is defined as: Experience finalizing correspondence in addition to at least three of the following: 1) Providing a variety of administrative support services to enable efficient operation of a program office; 2) using computerized systems for example: entering time/attendance, making travel arrangements, validating travel authorizations and travel vouchers; or initiating purchase requests; entering and validating information into a financial management system; 3) preparing a variety of forms and other administrative paperwork; 4) performing appointment scheduling and updating calendars for senior management; or 5) performing research for senior management.

Applicants must make a fair and accurate assessment of their qualifications. If a determination is made that you have rated yourself higher than is apparent in your description of experience, competencies, skills, and/or education/training, you will be rated ineligible. Applicants must be clear when describing your experience, Human Resources may not make assumptions in determining qualifications. If your resume does not clearly reflect the required defined specialized experience above, your application will be marked as ineligible.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time-In-Grade: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower-grade, with few exceptions outlined in 5 CFR 300.603(b).

You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 05/02/2024.