Job Description: Job Number: R0052450
Program Support and Integration Professional Assistant, Mid
Enable staff to provide one another back-up to ensure continuity in office operations. Maintain a calendar for senior leaders and offices, including reviewing it on a continuous basis to identify and resolve scheduling conflicts. Provide meeting support for a director, senior leaders, and program managers, coordinate and arrange travel, handle administrative tasks associated with attending training, conferences, or seminars, track leave and travel for the client's personnel. Provide weekly status to senior leaders, draft and proof-read simple correspondence, answer phones and take messages, ensure uninterrupted coverage of the clients' telephones during core hours, and maintain basic document management, and basic information searches, including people, organizations, and places. Submit work orders and tickets for services and repairs needed in the day to day operation of the office, maintain office records, including phone lists, e-mail lists, and correspondence, maintain a list of key contacts within the client community, and maintain administrative awareness of client events. Provide administrative support to conferences. Perform other administrative tasks required for daily office operations, and leverage expertise in basic office software tools, including Microsoft Office and Lotus Notes.
Experience with intelligence processes and procedures
Experience with performing administrative duties for a dynamic office environment
Experience with public affairs and social media creation
Experience with Microsoft Office applications, including Word, PowerPoint, and Excel and Lotus Notes
TS/SCI clearance with a polygraph
HS diploma or GED and 5 years of experience with intelligence community functions
Experience in interfacing with the government
Experience with maintaining a calendar, providing meeting support, coordinating and arranging travel, and handling administrative tasks associated with attending, training, conference, or seminars
Experience with tracking leave and travel for employees and drafting and proofreading correspondence
Experience with basic office management and supporting in-processing and out-processing of employees
Experience with developing or coordinating outreach packages
Experience with Web site content and social media updates
Experience with intelligence community domains
Ability to apply public affairs expertise to content development and use of media
AA or AS degree or BA or BS degree preferred
Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; TS/SCI clearance with polygraph is required.
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Booz Allen Hamilton Inc.