Program Specialist

Position Information

Classification Title Public Service Paraprofessional/Professional FLSA Non-Exempt FTE 1.0 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

This position will provide day-to-day operational support for Marine Extension and Georgia Sea Grant, and serve as executive assistant to the department leadership based in Athens. This position involves cooperation and coordination with a broad array of individuals who conduct business with the Marine Extension and Georgia Sea Grant, including faculty, students, visitors, vendors, and staff colleagues.

Knowledge, Skills, Abilities and/or Competencies

• Professional administrative experience (e.g. managing invoices, keeping records, preparing reports, scheduling events, maintaining databases)

• High level of professionalism and ability to interact with diverse audiences

• Proficiency with Microsoft Office software

• Precise attention to detail and ability to follow procedures meticulously

• Professional administrative experience is needed.

• Demonstrate excellent writing, public speaking, communication, inter-personal and organizational skills.

• Demonstrated commitment and ability to work with a variety of professional, academic and community partners that align with the mission and values of the University

Physical Demands

• Sit at a computer terminal for an extended period of time

• Driving to perform job related tasks

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Assistance to Leadership

Various administrative tasks supporting the Athens team and leadership, such as:

• Organizes Promotion and Tenure Appointment packages.

• Organizes misc Sea Grant application packets.

• Records meeting minutes, as and when needed.

• Registrations and travel arrangements for Athens team/leadership

• Daily administrative tasks in support of Athens team and leaderhsip.

Percentage of time 25 Duties/Responsibilities

Grants Assistance

Various entry level grants assistance tasks supporting the Administrative Financial Director:

• Subaward payments

• Fellowship/Stipend payments

• Speedtype/combo code set up for external grants

Percentage of time 25 Duties/Responsibilities

Accounting Assistance

Pcard holder assisting with registrations and misc purchasing for department:

• UGAmart purchasing orders

• Payment requests of invoices

Percentage of time 25 Duties/Responsibilities

Event Management

Assistance with event management:

• Initiate contracts with vendors for events, lodging, and catering.

• Registration tasks in Modern Campus

• Communication with vendors, suppliers, and attendees

Percentage of time 15 Duties/Responsibilities

Misc Duties

• Misc duties as they arise working with the Assistant Administrative Financial Director as well as the Administrative Financial Director.

• Position will also help with administrative duties to offices in Savannah and Brunswick as needed.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Sara Karlsson Recruitment Contact Email karlsson@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have a valid Driver's license?
• YES
• NO

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

• List of References with Contact Information

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.