SPECIAL NOTIFICATION: This position is exempt from classified state service and the rules of the Division of Human Resources and the Idaho Personnel Commission.
The Idaho State Department of Education (SDE) is dedicated to serving and providing common-sense leadership, support, and resources to educators across the state. The knowledge, skills, and experience of SDE employees are among our most valued and important assets. Employment with the SDE provides a rewarding career that positively affects the lives of children in Idaho. To learn more, please visit our website at http://www.sde.idaho.gov/ .
This Special Education Reporting and Support Program Specialist position supports the SDE in meeting State and Federal data reporting requirements. The successful incumbent provides support to Coordinators in the SDE Special Education Department related to accessibility; webinars; develops training videos; uses MS Office and Adobe Creative Suite; coordinates training events; develops infographics and other creative documents. In addition, this position manages Special Education-related SDE web applications; addresses public reporting requirements; prepares guidance and public-facing documents; and supports local education agencies (LEAs) related to the Individuals with Disabilities Education Act (IDEA) implementation.
This position works with staff in the SDE Special Education department, as well as other departments within the agency. Work is performed under the supervision of the Director of Special Education. Occasional travel may be required to carry out assignments. This is a full-time position serving under an appointment of the State Superintendent of Public Instruction.
Example of Duties
Assist in the review and verification of data for federal reporting, including drafting and reviewing verbiage for the State Performance Plan/Annual Performance Report.
Review and remediate files to ensure Section 508 accessibility, per SDE policies and procedures.
Support the department in the development of presentations for trainings including face to face, webinar, and recorded videos.
Support Coordinators in the use of MS Office Suite and Adobe Creative Suite.
Coordinate training events: secure training locations, manage contracts, communicate with training participants, facilitate participants' travel arrangements and reimbursements, and related activities.
Develop accessible infographics and other creative documents related to sharing data and information with stakeholders.
Serve as the point of contact and provide technical assistance to LEAs and Coordinators using SDE web applications.
Interface with SDE Technology Services staff to manage SDE web applications.
Follow Idaho education rules for data management and protection of personally identifiable information.
Review and prepare special education related guidance and public-facing documents.
Field emails and phone calls from LEAs and other stakeholders, and as needed, channel individuals to appropriate Coordinators.
Other duties as assigned.
Associate's degree or comparable education level required.
Superior communication and human relations skills. Candidate must be able to convey, over the phone and in writing, professionalism and clearly articulate complex information such as data elements and technical processes.
Transferable skills in: managing multiple caseloads, including tracking timelines and monitoring complex follow-up activities; supporting training for large groups; composing and proofreading business, training, and technical documents; interpreting, applying and explaining complex information such as regulations, policies or processes; accessing data using a computerized system; and maintaining a complex records system.
Ability to compose and edit business and technical documents.
Proficiency in Microsoft Office Suite, particularly Excel (i.e., creating basic formulas, sorting/filtering data), is required.
Experience with Adobe Creative Suite is required.
Emphasis will be placed on strong organizational skills, ability to work independently, and balancing the workload for multiple and often time-sensitive responsibilities.
PREFERRED QUALIFICATIONS: (Extra consideration may be given for the following)
Bachelor's Degree in Education, Business Administration, Communication, or related field, from an accredited college or university.
Education/experience in interpreting data and/or in the field of special education.
Fluency in Excel is preferred (i.e., creating complex formulas and manipulation of data sets).
Experience in survey design, compiling statistical reports, and data visualization.
Approximately 10% to 20% in-state travel is required for data retreats, support and possibly assisting with school monitoring visits.
Idaho Division Of Human Resources