Program Specialist (Risk Management)

Department Of Veterans Affairs Montgomery , AL 36101

Posted 2 months ago

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The mission of the Central Alabama Veterans Health Care System (CAVHCS) to honor our Veterans by providing the best service for our patients, to exceed their expectations, and to work with our employees, suppliers, contractors, and the community to continually improve the care provided. The position is for the policy Coordinator Specialist who is responsible for publication and executing the suspense management and document control procedure for publishing medical center memorandums.

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The Publication Control Officer, 40 percent of the Health Care System Policy Coordinator will manage medial center memorandums by conducting system-wide reviews for renewal as required for publication and/or development of medical center memorandums to ensure regulatory compliance. The incumbent is accountable for ensuring all medical center memorandums are developed or reviewed, t o ensure compliance with VHA Directives, Office of the Inspector General (OIG), The Joint Commission (TJC) and all other regulatory requirements. He/She reviews and ensures system-wide medical center memorandums are in proper formats and submitted timely by service chiefs and associates chiefs of staff about new publications of VHA Handbooks, directives, and medical center memorandums requirement for development.

The incumbent will be responsible for Data Management Systems(DMS) within their facility. Ensuring that the facility DMS Program is conducted in accordance with the policies and requirement set forth in VHA Directive and Handbook 6330.01. Establishes and maintains the facility policy and procedures for the facility DMS Program. Prepares all required correspondence and follows up with services/individuals to ensure communication occurs and recommendations and/or actions are completed. Reviews all new VHA Handbooks and Directives and evaluates facility compliance with the regulations.

This position acts as the Alternate Controlled Substance Coordinator

Preforms other duties as assigned.

Work Schedule: Monday through Friday

  • 8am

  • 4:30pm

Position Description/PD#: Program Specialist (Risk Management)/PD39511-0

Travel Required

Not required

Supervisory status


Promotion Potential


  • Job family (Series)

0301 Miscellaneous Administration And Program

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  • Requirements



Conditions of Employment

  • You must be a U.S. Citizen to apply for this job

  • Designated and/or random drug testing may be required

  • Selective Service Registration is required for males born after 12/31/1959

  • You may be required to serve a probationary period

  • Subject to background/security investigation

  • Selected applicants will be required to complete an online onboarding process


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/06/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 11 position you must have served 52 weeks at the GS 09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS 09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: The incumbent as serves as the Control Substance Program Coordinator and is responsible for coordinator the facility narcotic inspections. The position is in the Quality Management and collaborates with executive leadership, service chiefs and other staff system-wide to ensure timely completion of medical center memorandums in compliance VHA Directive requirements. OR,
  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Masters or equivalent graduate degree; OR 2 full years of progressive higher level graduate education leading to such a degree; OR, LL.B or J.D., (transcripts required). . OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of progressive higher level graduate education.

You will be rated on the following Competencies for this position:

  • Customer Service

  • Planning and Evaluating

  • Quality Management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:The work is mostly sedentary and requires a substantial amount of interaction with a personal computer. The Incumbent walks to and from meeting, performs space, supplies, and equipment inventories, and frequently carries papers and books weighing less than ten pounds.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at


There is no educational substitution at this grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

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Program Specialist (Risk Management)

Department Of Veterans Affairs