Program Specialist I

Job Title

Program Specialist I

Agency

Texas A&M Engineering

Department

Turbomachinery Laboratory

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Program Specialist I performs general office support for the Exhibitor Services Director; prepares, formats and sends correspondence; assembles and distributes materials; assists the Exhibitor Services Director with tasks related to symposia exhibitor and exhibiting company registrations; reviews accuracy of documents, maintains company files electronically and hard copy, assists answering phones; operates standard office equipment; other duties as assigned by the Exhibitor Services Director.

Responsibilities:

• Assists in the data entry of exhibiting companies, press and exhibitor registrations, preparing and sending correspondence, receipts, audits, etc. all related to the Symposia.

• Provide general office support and back-up to the Exhibitor Services Director. Serves as Exhibitor Registration Counters Coordinator under the direction of the Exhibitor Services Director as needed.

• Maintains and collaborates on registration for ATPS and TPS for Exhibitors, Exhibit Area Only, and Vendors.

• Assist with completing task related to Symposia before during and after such as packing and unpacking supplies, set-up and take down of counter supplies, help with registration process, coordination of preparations, etc.

• Is lead registration/exhibit database contact for Exhibitor Services Department with registration system vendor for booth sales.

• Maintains Exhibiting Company files both electronically and hard copy. Assist with the maintaining records for trade out needs for symposia. Proofs materials as needed, i.e. Show Guide, signage, orders, etc. for symposia. Updates Company Contact changes as we are notified.

• Working with & completing payments for booths, ads etc with all exhibiting companies at ATPS & TPS. Making sure payments are made as well as tracking refunds, credits and discounts for our events.

• Assisting with trade agreements and status of those agreements for both ATPS and TPS.

• Assists with the Selection Session (re-booking) for all of our events annually

• Website updates and revisions for Exhibitor web pages (hosted by TL) for TurboLab, ATPS and TPS websites.

• Other duties as assigned.

What we need:

• Bachelor's degree in applicable field or equivalent combination of education and experience.

• No experience required

What is helpful:

• Experience in event planning and customer service experience.

• Microsoft Office Suite experience.

Knowledge, Skills and Abilities:

• Strong interpersonal and communication skills.

• Ability to organize effectively and meet deadlines.

Other Requirements:

• Must be willing to travel to internationally for 2 weeks, every other year, with the potential of travel increasing in frequency.

Work Location:

• Main Campus - College Station, TX.

About the Turbomachinery Laboratory

The Turbomachinery Laboratory (Turbo Lab) conducts fundamental and applied research within three thematic areas: Rotordynamics and Mechanical Systems; Thermal Fluids and Combustion; and Computational and Modeling Design. This research is sponsored by a combination of government and industry sources, both domestically and internationally, through traditional grants and contracts and covers the entire range of specialties of the Turbo Lab research groups. The Turbo Lab's acclaimed Turbomachinery and Pump Symposia (TPS) is held annually in Houston, Texas, and its sister event, the Asia Turbomachinery and Pump Symposium (ATPS), biennially in Kuala Lumpur, Malaysia. Both feature a world-class exhibit hall and cutting-edge technical program.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.

• Generous paid vacation, sick time, and holidays.

• Vision, Dental, Life, and Long-Term Disability insurance options.

• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.

• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional development opportunities.

• Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html

• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV

• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.

• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.

• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.

• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.