Program Specialist

Position Objective: Provide services as a Program Specialist in support of the overall functions of the National Institute of Mental Health (NIMH) within the National Institutes of Health (NIH). The Office of Intramural Research Administration (OIRA) has responsibility for the following functions: (1) Oversees all administrative and management operations of the Division of Intramural Research Programs, including contracts, budget, facility and space management, renovations, employee relations, and administrative services. (2) Provides advice and/or recommendations on administrative policies to the NIMH Scientific Director, Clinical Director, Deputy Scientific Director, and Executive Officer.

Duties and Responsibilities:

• The incumbent is responsible for performing program evaluation in assigned areas, which may include grants review, program support management; financial management; procurement; quality assurance; management analysis; and/or administrative management.

• Develop, maintain and utilize various administrative databases.

• The contractor must use judgment in researching regulations and in determining the relationship between guidelines and organizational efficiency, program effectiveness, or employee productivity.

• Work with staff to justify the annual administrative budget, which includes monies for equipment, supplies, services, publications, magazines, training costs, and any projected personnel.

• Prepare requisitions for purchase of office supplies and miscellaneous items; maintain office records including office procurements and reimbursement procedures.

• Prepare materials for incorporation into work flow and operational analyses, cost studies and/or equipment utilization.

• Gather and analyze information about processes and programs. 1

• Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities. 2

• Perform analyses by investigating policies and the effectiveness of programs; implement proposed changes by monitoring recommendations and identifying opportunities for improvement. 3

• Gather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvement of business processes. 4

• Work products related to planning, analyzing, coordinating, and evaluating the development of priorities, resource allocations, work force management, and/or performance for organizational objectives to support operational requirements. The incumbent initiates contacts with employees, supervisors, and managers to give technical advice and guidance on problems of a procedural nature, such as common administrative practices and procedures to organizations pertaining to areas of responsibility and delegation of authority and assists in the analysis of the impact of options and recommendations on organizational performance.

• Daily

• Work products related to performing program evaluation in assigned areas, which may include grants review, program support management; financial management; procurement; quality assurance; management analysis; and/or administrative management. The incumbent participates with senior specialists in the coordination, preparation, and analysis of a wide variety of reports. The incumbent provides advice and guidance of a factual nature regarding well- precedented issues and interprets established and pertinent regulations and organizational policies, management principles, and administrative rules

• Daily

Basic Qualifications:

• Bachelor's degree in general business, finance, business management and administration, or a related discipline.

• Skilled in SharePoint, MS Office, and WebEx.

• Experienced in expense reconciliation, project management/planning, timekeeping, fellowship program management, and data analysis.

Minimum Qualifications:

• Ability to multi-task and pay close attention to detail.

• Excellent analytical, organizational and time management skills.

• Strong communication skills, both oral and written.

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

This position is contingent upon contract award.