Program Specialist

Summary

The incumbent serves as a Program Specialist within the Department of Veterans Affairs, Office of Acquisition, Logistics, and Construction (OALC), Office of Construction & Facilities Management (CFM), Resource Management Office (RMO), Human Resources (HR) Training Service. The HR and Training Service coordinates HR actions of all CFM employees with our HR Service Provider to facilitate effective HR service for CFM employees.

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Overview

• Accepting applications

• Open & closing dates

09/17/2024 to 09/26/2024

This job will close when we have received 75 applications which may be sooner than the closing date. Learn more

• Salary

$62,107 - $80,737 per year

Salary is based on Rest of US (RUS). The actual salary will be based on the geographic location of the individual selected for the position.

• Pay scale & grade

GS 11

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Locations

1 vacancy in the following locations:

• District of Columbia, DC

• Location Negotiable After Selection

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

Occasional travel - You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

None

• Job family (Series)

• 0301 Miscellaneous Administration And Program

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

• Credentialing

• Suitability/Fitness

• Financial disclosure

No

• Bargaining unit status

No

• Announcement number

CCLQ-12551824-24-SMF-IMP

• Control number

810152300

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This job is open to

• Internal to an agency

Current federal employees of this agency.

Clarification from the agency

Please read job announcement in its entirety before applying. Open to current, permanent employees of the Department of Veterans Affairs only.

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Duties

The Service provides management support to CFM executives and supervisors in all functional areas relating to HR and has oversight for the employee training program for CFM employees. The major duties and responsibilities include but are not limited to:

• Interpret findings from studies and offers recommendations for resolving issues.

• Review and reconcile data from various sources.

• Develop internal processes from findings and assist in the implementation and refinement of processes.

• Gather and organize narrative and statistical information using established methods, techniques, and precedents such as questionnaires, interviews, review of databases, surveys, etc.

• Conduct reviews on data to determine status of strategic goals.

• Review and study administrative processes associated with various human resources reports to identify errors, account for onboarding staffing strength, and assist with short and long-range human capital needs.

• Possess a general knowledge of VA and Title 5 regulations, policies, and procedures applicable to staffing, classification, position management, pay administration, hours of duty, leave, and other relevant matters within the HR arena.

• Follow up to ensure accuracy and timeliness of actions, make corrections as necessary to ensure proper budgetary alignment of costs.

• Conduct job analysis for positions incorporating new concepts of competencies to ensure questions support the identification of "Best Qualified".

• Complete packages to conduct recruitment and staffing for approved vacancies.

• Serve as point of contact in coordinating recruitment, promotion, and reassignment for a portion of the organization.

Work Schedule: Monday thru Friday, 8:00am to 4:30pm

Compressed/Flexible: May be Authorized

Telework: This position will require in office presence 50% of the pay period.

Remote/Virtual: This position may be filled at the facility where the position is located (VA Central Office, Washington, DC) or in person - telework authorized (e.g., the employee may work at a VA facility or other VA-leased space other than the facility that is hiring the employee)

Position Description/PD#: Program Specialist/PD136540

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/26/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide additional SF-50s that clearly demonstrates one-year time-in-grade [e.g., within-grade increase, promotion with an effective date more than one year old, or SF-50s at the highest grade held with an effective date more than a year old-General Adjustment, FEGLI, Awards, Data Change, do not support TIG].

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: providing administrative support by gathering and documenting information on a wide variety to subject/content; extracting and analyzing statistical information and presenting findings; utilizing various VA regulations, policies, and procedures to assist in completing various human resources related functions. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed a master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B or J.D., if related. Such education must demonstrate the competencies necessary to do the work of this position. [NOTE: You must submit copies of your transcripts showing degree type and date of conferral]. OR
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond .

You will be rated on the following Competencies for this position:

• Administration and Management

• Communications

• Database Administration

• Organizational Awareness

• Personnel and Human Resources

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is typically sedentary; however, required on-site visits involve some walking, standing, bending, stooping, and carrying of light items, e.g., records, books, papers.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP), va.gov/EMPLOYEE/docs/The-Fair-Chance-to-Compete-Act.pdf for more information.

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.