Program Specialist

Summary

The incumbent serves as a Program Specialist within the Department of Veterans Affairs (VA), Office of Construction & Facilities Management (CFM), Service Delivery Office (SDO), Project Management Service, Contracting Officer Staff within the Office of the Secretary.

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Overview

• Accepting applications

• Open & closing dates

07/02/2024 to 07/10/2024

• Salary

$54,728 - $97,034 per year

• Pay scale & grade

GS 7 - 9

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Locations

1 vacancy in the following locations:

• Vallejo, CA

• Washington, DC

• Gurnee, IL

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

Occasional travel

• You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

9

• Job family (Series)

0301 Miscellaneous Administration And Program

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Credentialing

Suitability/Fitness

• Announcement number

RP-24-VSF-12462977-113-MP

• Control number

798206400

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This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Federal employees

• Competitive service

Current or former competitive service federal employees.

• Individuals with disabilities

• Land & base management

Certain current or former term or temporary federal employees of a land or base management agency.

• Military spouses

• Veterans

Clarification from the agency

Open to all status eligible applicants.

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Duties

Provides support to senior Contracting Officers with market research on small acquisitions. Performs minor tasks within our cloud-based acquisition systems. (Electronic Contract Management System (eCMS) and the Integrated Financial and Acquisition Management System (IFAMS))

Performs public outreach as needed.

Conduct continuing and periodic studies involving compilation and analysis of data for purpose of evaluating the effectiveness of cemetery operations, identifying areas requiring improvement, and recommending procedures or methods for more efficient operations and production. This includes studies involving a wide variety of management and operational reviews covering workload analysis, utilization of resources, productivity charting, graphing, workflow processes and improvements, and changes in organizational structure and methods of operations to promote efficiency of operations. Conducts audits, surveys, and systematic reviews of operations to ensure that established policies, practices, and procedures are effectively implemented. Provides staff assistance to develop and implement changes in procedures, operations, and staff organization.

Controls, coordinates, analyzes, validates, and participates in the analysis of administrative and field activities along with numerous other statistical and narrative reports. Assembles workload data, work measurement data and work program data for the development of budget estimates, equipment needs, RMT submission, facilities repair requests and gravesite depletion tracking. Studies areas where modified work methods, procedures, or systems must be developed in response to technological advances or actual or proposed changes in either legislation or overall program purpose.

Work schedule: Required to work Monday through Friday, 8:00 am to 4:30 pm.

Compressed/Flexible Schedule: Available

Telework: Not Available

Remote/Virtual: This is not a virtual or remote position.

Position Description Title/PD#: Program Specialist/PD100120 and PD100130

The full performance level of this position is GS - 9. At the level GS-7, you will perform similar duties but under closer supervision.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Relocation Expenses: Not Authorized

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not Required

This position has to option of 3 different locations:

Pay Scale for all locations:

Washington DC-GS-7: $55,924 - $72,703

GS-9: $68,405 - $88,924

Vallejo, CA - GS-7: $61,023 - $79,331

GS-9: $74,642 - $97,034

Gurnee, IL - GS-7: $54,728 - $71,148

GS-9: $66,942 - $87,024

Pay will be adjusted once a selection is made.

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Requirements

Conditions of Employment

• Subject to a background/security investigation.

• Selective Service Registration is required for males born after 12/31/1959.

• You may be required to serve a probationary period.

• You must be a U.S. citizen to apply for this job.

• Selected applicants will be required to complete an online onboarding process.

Qualifications

To qualify applicants must meet all requirements by the closing date of this announcement, 07/10/2024.

You may qualify based on your experience and/or education, as described below:

GS-07 Qualifications:

• Specialized Experience GS-7 : You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Assist in providing support to senior Contracting Officers with market research on small acquisitions; Assist with minor tasks within our cloud-based acquisition systems. (Electronic Contract Management System (eCMS) and the Integrated Financial and Acquisition Management System (IFAMS); Process, issue, and maintain a log of warrants and Contracting Officer Authorization letters issued to field Resident Engineers. Monitors employees with warrants; Gather and filter data from solicitation responses and checks on CCR if the firms are registered; Assist Contracting Officers in preparing and processing various types of contractual documents; Establish and implement new or changes to office procedures to support the program goals of the office. Conducts research to make revisions in procedures and to develop electronic guidelines for field personnel to follow and implement; Manages administrative workload appropriately to ensure that the priorities, commitments and program goals; Assist in conducting research and develops mechanisms to improve current contract tracking data and reporting systems.

OR,

• Education:

• Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 1 full year of graduate-level education at an accredited college or university. (NOTE: 1 year of full-time graduate education is defined as 18 semester hours, unless otherwise defined by the college or university). (TRANSCRIPTS REQUIRED)

OR,

• Superior Academic Achievement at the Baccalaureate Level: To qualify based on Superior Academic Achievement at the baccalaureate level, based on one of the following

• 1. class standing (upper third of graduating class in the college, university, or major subdivision, such as School of Business), 2) grade-point average (3.0 or higher out of a possible 4.0, based on 4 years of education or on courses completed during the final 2 years of the curriculum OR 3.5 or higher out of a possible 4.0 based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum), or 3) election to membership in a national scholastic honor society meeting the minimum requirements of the Association of College Honor Societies (excluding freshman honor societies). (TRANSCRIPTS REQUIRED)
  
  

OR,

• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education that is equivalent to the 1 year of specialized experience. (TRANSCRIPTS REQUIRED)

GS-09 Qualifications:

• Specialized Experience GS-9 : You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Provide support to senior Contracting Officers with market research on small acquisitions; Perform minor tasks within our cloud-based acquisition systems. (Electronic Contract Management System (eCMS) and the Integrated Financial and Acquisition Management System (IFAMS); Process, issue, and maintain a log of warrants and Contracting Officer Authorization letters issued to field Resident Engineers. Monitors employees with warrants; Gather and filter data from solicitation responses and checks on CCR if the firms are registered; Assist Contracting Officers in preparing and processing various types of contractual documents; Establish and implement new or changes to office procedures to support the program goals of the office. Conducts research to make revisions in procedures and to develop electronic guidelines for field personnel to follow and implement; Manages administrative workload appropriately to ensure that the priorities, commitments and program goals; Conduct research and develops mechanisms to improve current contract tracking data and reporting systems etc.

OR

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.

OR,

• Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond the first 18 semester hours of graduate-level education earned.

You will be rated on the following Competencies for this position:

• Administration and Management

• Attention to Detail

• Creative Thinking

• Manages and Organizes Information

• Problem Solving

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary and performed in an office environment.

Selected applicants will be required to complete an online onboarding process.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Additional information

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.