Program Specialist

County Of Washington Hillsboro , OR 97123

Posted 2 months ago

THE POSITION

JOB# 2019-79

Do you have an affinity for multi-tasking and performing a variety of administrative duties efficiently and independently? Do you have excellent communication skills and the ability to partner collaboratively?

Do you desire to provide outstanding customer service? If so, Come Lead with Us as a Program Specialist!

This recruitment may be used for vacancies that will become available for all departments/offices within the next six-month period. Please visit Washington County's home page to explore our diverse departments, offices and programs: Washington County Home.

We are currently recruiting for the following openings:

District Attorney's Office (limited duration position):

  • The Veterans Treatment Court (VTC) Coordinator (Program Specialist) is a member of the treatment team within Washington County's VTC program. The VTC is a criminal court program designed address the underlying causes of veterans' criminal conduct related to their military service.

    The VTC Coordinator will be the primary point of contact for all official functions of the VTC program. Responsibilities include overseeing daily operations of the VTC program, collecting program data, working and collaborating with partner agencies, and ensuring program compliance among other duties. The ideal candidate will have experience working with veterans and knowledge of substance abuse treatment.

To learn more about the Washington County District Attorney's Office, please visit their website by clicking the following link: District Attorney's Office.

Housing Services:

  • The Continuum of Care (CoC) Program Specialist performs a variety of administrative and fiscal support services for the COC program. Responsibilities for this position include preparing documentation in support of federal and state regulation and rules, monitoring program-funded projects for operation compliance, monitoring program expenditures, processing bills, assisting with grant proposals and performing research and data analysis.

To learn more about Housing Services, please use this link: Department of Housing Services

Washington County offers employees a collaborative culture, work-life balance, and a comprehensive benefits package. Working within Washington County provides daily opportunities to serve and build communities now and into the future.

We are an equal opportunity employer with a commitment to a diverse and inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

ESSENTIAL JOB DUTIES

Duties may include:
1.Coordinates and assists in the planning, evaluation, and oversight of a department program(s) or project(s) to ensure compliance with statute guidelines; develops and implements work plans and schedules to accomplish program goals; allocates staff, volunteers, and other program resources to assigned program or project; and oversees work assignments and leads the work of assigned interns, program volunteers, and support staff.
2.Monitors program statistics and data; recommends changes for improvements in program services; analyzes and recommends solutions to unusual technical, procedural, and resource problems; and analyzes available resources and program needs to enhance program performance or service delivery.
3.Coordinates the activities of the program(s) or project(s) with other programs within assigned department and with community partners and/or government agencies; develops professional contacts and attends professional meetings and trainings; and makes referrals to other programs/agencies where appropriate.
4.Compiles, enters, and analyzes program data in order to prepare regular and special reports; prepares technical worksheets, tables, and computations; and establishes, administers, and maintains program databases.
5.Assists in preparing, updating, and monitoring budgets and grant proposals; monitors program expenditures and compliance; assists in contract administration; monitors performance of contractors and vendors to ensure contract compliance; exercises cost controls; processes bills, statements, and vouchers; and maintains records.
6.Conducts public relations and outreach activities; creates flyers, brochures, newsletter articles, press releases and correspondence; develops training materials and forms; delivers public presentations and educational workshops; provides program information to the public, community groups and agencies; and recruits volunteers and donations.
7.Assists in organizing various community engagement events and activities throughout the year; and assists in the coordination of various community forums, public hearings, and outreach events.
8.Acts as subject matter expert to assist staff with other programs/agencies and may provide consultation and technical assistance and/or training to program and agencies within assigned specialty area(s).
9.Provides staff support to advisory committees and coordinates public hearings as necessary.
10. Acts as liaison between the department, local agencies, state agencies, service providers, and the public.

KNOWLEDGE, SKILLS AND ABILITIES

Education and Experience

A typical way to obtain the knowledge and abilities would be:

  • An Associate's Degree in a social service, business administration, or related field; AND

  • One (1) year of work experience in program administration, development, evaluation, or coordination, and /or contract administration; OR

  • Three (3) years of work experience in program administration, development, evaluation, and/or contract administration.

Additional Licenses, Certificates, Physical Abilities and Specialty Requirements

  • Positions in this classification may require the completion of a criminal history check in accordance with Oregon Administrative Rules.

If you have completed education in a foreign college or university and are using this education to meet the minimum qualifications, you must provide documentation that the foreign education is comparable to that received within the United States' accredited college or university system or your application will not be accepted.

Washington County organizes its positions into classifications. Classification descriptions are typically written broadly.

To review this classification, please use the following link: Program Specialist.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses if applicable.

Please note: Answers to the supplemental questions are typically evaluated separately from your application.

SUPPLEMENTAL INFORMATION

Washington County is committed to using a Merit Based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.

Selection Process
1.An evaluation of training and experience of submitted application packets will be performed by Human Resources. The timeframe to review will be the week of April 1, 2019.
2.Our goal is to schedule oral panel interviews with candidates that successfully pass the Human Resources evaluation step in the selection process.

Please note: candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.

Veterans' Preference

If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans Preference Points Instructions.

Accommodation under the Americans with Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail at: hr@co.washington.or.us at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application

You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" of email notification from notices in NEOGOV it will impact our ability to communicate with you about job postings.

Questions (?) Regarding This Recruitment

Iyali Osuna, Talent Acquisition Business Partner

Iyali_Osuna@co.washington.or.us

  • Washington County is a drug-free workplace *
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Program Specialist

County Of Washington