Program Specialist (Controlled Substance Coordinator)

Department Of Veterans Affairs Martinez , CA 94553

Posted 2 months ago

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VA Northern California Healthcare System (VANCHCS) Martinez, has an opening for a Program Specialist, Control Substance Coordinator (CSC). The Program Specialist (CSC) contributes to the fulfillment of the Veterans Health Administration (VHA) mission and vision by managing the Controlled Substance Inspection Program and providing support to the Compliance and Business Integrity Program.

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The Program Specialist (CSC) reports to and is supervised by the VANCHCS Compliance Officer.

The primary duties include but are not limited to:

  • Ensuring a comprehensive program is in place that complies with Veterans Health Administration (VHA) guidance to include VHA Directives, as well as requirements imposed by Code of Federal Regulations, The Joint Commission, Veterans Integrated Service Network (VISN) 21, VA Office of Inspector General, and the United States Drug Enforcement Administration. The CSC must maintain familiarity with all relevant policies and requirements.

  • Overseeing and conducting physical counts of Schedule II-V controlled substances; ensuring proper handling, storage and security of controlled substances; auditing data from various sources; and verifying documentation in Computerized Patient Record System (CPRS) or current electronic health record.

  • Managing the assignment and training of CS Inspectors who serve a maximum term of three years. Ensuring inspectors are trained in all aspects of data collection for the Controlled Substance Inspection Program by establishing priorities and defining new objectives. Providing formal classroom training, hands on training, and online training for each designated inspector. Ensuring that initial Talent Management System (TMS) training, orientation training, competency assessments, and annual refresher trainings are completed and documented for each assigned inspector.

  • Develops standard operating procedures, instructions, and forms for CS inspectors to use when conducting unannounced inspections.

Work Schedule: Monday through Friday, 8:00am to 4:30pm, or 7:30am to 4:00pm

Telework: Available

Virtual: This is not a virtual position.

Position Description/PD#: Program Specialist (Controlled Substance Coordinator)/PD011920

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status


Promotion Potential


  • Job family (Series)

0301 Miscellaneous Administration And Program

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  • Requirements



Conditions of Employment

  • You must be a U.S. Citizen to apply for this job

  • Designated and/or random drug testing may be required

  • Selective Service Registration is required for males born after 12/31/1959

  • You may be required to serve a probationary period

  • Subject to background/security investigation

  • Selected applicants will be required to complete an online onboarding process


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/19/2020.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Comprehensive knowledge of the Controlled Substance Inspection Program and its policies and requirements, experience with proper handling, storage and security of controlled substances, auditing data from various sources; and verifying documentation in computerized patient record system (CPRS), or current electronic health record. OR,
  • Education: Applicants may substitute education for the required experience. For the GS-11 level, to qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related. OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the graduate level.

You will be rated on the following Competencies for this position:

  • Analytical Thinking

  • Communication

  • Critical Thinking

  • Manages and Organizes Information

  • Organizational Stewardship

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:The work is sedentary, although there is some walking, standing, and carrying of light items. There is frequent use of a personal computer. Must be able to safely operate a motor vehicle.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at


There is no educational substitution at this grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

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Program Specialist (Controlled Substance Coordinator)

Department Of Veterans Affairs