Program Specialist (Controlled Substance Coordinator)

Department Of Veterans Affairs Martinez , CA 94553

Posted 2 months ago

  • Videos

Videos

  • Duties

Help

Duties

Summary

VA Northern California Healthcare System (VANCHCS) Martinez, has an opening for a Program Specialist, Control Substance Coordinator (CSC). The Program Specialist (CSC) contributes to the fulfillment of the Veterans Health Administration (VHA) mission and vision by managing the Controlled Substance Inspection Program and providing support to the Compliance and Business Integrity Program.

Learn more about this agency

Responsibilities

The Program Specialist (CSC) reports to and is supervised by the VANCHCS Compliance Officer.

The primary duties include but are not limited to:

  • Ensuring a comprehensive program is in place that complies with Veterans Health Administration (VHA) guidance to include VHA Directives, as well as requirements imposed by Code of Federal Regulations, The Joint Commission, Veterans Integrated Service Network (VISN) 21, VA Office of Inspector General, and the United States Drug Enforcement Administration. The CSC must maintain familiarity with all relevant policies and requirements.

  • Overseeing and conducting physical counts of Schedule II-V controlled substances; ensuring proper handling, storage and security of controlled substances; auditing data from various sources; and verifying documentation in Computerized Patient Record System (CPRS) or current electronic health record.

  • Managing the assignment and training of CS Inspectors who serve a maximum term of three years. Ensuring inspectors are trained in all aspects of data collection for the Controlled Substance Inspection Program by establishing priorities and defining new objectives. Providing formal classroom training, hands on training, and online training for each designated inspector. Ensuring that initial Talent Management System (TMS) training, orientation training, competency assessments, and annual refresher trainings are completed and documented for each assigned inspector.

  • Develops standard operating procedures, instructions, and forms for CS inspectors to use when conducting unannounced inspections.

Work Schedule: Monday through Friday, 8:00am to 4:30pm, or 7:30am to 4:00pm

Telework: Available

Virtual: This is not a virtual position.

Position Description/PD#: Program Specialist (Controlled Substance Coordinator)/PD011920

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

11

  • Job family (Series)

0301 Miscellaneous Administration And Program

Similar jobs

  • Computer Occupations, All Other

  • Inspectors

  • Specialists, Training

  • Training Specialists

  • Requirements

Help

Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job

  • Designated and/or random drug testing may be required

  • Selective Service Registration is required for males born after 12/31/1959

  • You may be required to serve a probationary period

  • Subject to background/security investigation

  • Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/19/2020.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Comprehensive knowledge of the Controlled Substance Inspection Program and its policies and requirements, experience with proper handling, storage and security of controlled substances, auditing data from various sources; and verifying documentation in computerized patient record system (CPRS), or current electronic health record. OR,
  • Education: Applicants may substitute education for the required experience. For the GS-11 level, to qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related. OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the graduate level.

You will be rated on the following Competencies for this position:

  • Analytical Thinking

  • Communication

  • Critical Thinking

  • Manages and Organizes Information

  • Organizational Stewardship

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:The work is sedentary, although there is some walking, standing, and carrying of light items. There is frequent use of a personal computer. Must be able to safely operate a motor vehicle.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Emergency Planning Coordinator

County Of Contra Costa, California

Posted 6 days ago

VIEW JOBS 11/19/2020 12:00:00 AM 2021-02-17T00:00 The Position The Office of the Sheriff and the Health Services Department employ Emergency Planning Coordinators countywide. Contra Costa County Office of the Sheriff is currently seeking qualified individuals to fill two vacancies in the Emergency Planning Coordinator classification. Although there are currently no vacancies in the Health Services Department, the Office of the Sheriff and the Health Services Department may work closely together in emergency situations. Emergency Planning Coordinators assist in the planning, organization, development, operation and coordination of the countywide Emergency Services Program, Community Warning System (CWS), and the Health Emergency Response Unit. The Contra Costa County Office of the Sheriff enjoys an outstanding reputation as one of the most professional, progressive agencies in the United States. The Sheriff's Office manages the most innovative detention facilities in the country, and provides patrol services throughout the county including four contract cities for which it provides total police services. In addition, the Contra Costa County Office of the Sheriff manages a brand new, state of the art County Emergency Operations Center and coordinates local emergency management with a variety of local, State and Federal partners. As a department of over 1,000 employees, with 668 that are sworn, the Contra Costa County Office of the Sheriff continues to grow and progress, providing excellent opportunities in career development. We are looking for someone who: * Thrives in a team environment * Takes initiative and prioritizes assignments when working independently * Can adapt to communicate with various audiences and build a rapport with stakeholders * Has experience working in the field of emergency management and has a strong knowledge of practices and guidelines * Easily adapts in a fast-paced, ever changing environment * Shows dependability when emergencies arise What you will typically be responsible for: * Coordinating emergency planning activities * Planning and organizing information in preparation for unexpected events * Developing preparedness response plans * Assisting in the development of recovery programs * Working with other departments, agencies and businesses in emergency situations * Public warning response protocols * Developing and providing training to specialized teams and the general public * Serve as a on-call Alert Duty Officer with the Office of the Sheriff * Develop funding applications and completion of progress reports for the Health Services Department * Working closely with partners at the State and Federal level, building and maintaining relationships * Performing systems, needs and administrative analysis for the Community Warning System, and providing recommendations as needed A few reasons you might love this job: * You will work in a fast-paced, dynamic and varied work environment * There is the opportunity to work with operational area partners and build strong relationships * The Office of the Sheriff offers opportunities for professional development * The work you perform will directly impact and make a difference in our community A few challenges you might face in this job: * Emergencies may arise at anytime, therefore activations may occur on nights and/or weekends * There may be a need to dramatically shift priorities as unplanned situations occur * Events may become emotionally stressful Competencies Required: * Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data * Critical Thinking: Analytically and logically evaluating information, propositions, and claims * Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations * Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability * Adaptability: Responding positively to change and modifying behavior as the situation requires * Self-Management: Showing personal organization, self-discipline, and dependability * Oral Communication: Engaging effectively in dialogue * Writing: Communicating effectively in writing * Involving Others (Engaging Teams): Engaging others for input, contribution, and shared responsibility for outcomes * Business Process Analysis: Defining, assessing, and improving operational processes and workflow * Managing Organizational Complexity: Maneuvering through complex political situations and functions within the organization * Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives To read the complete job description, please visit the website; www.cccounty.us/hr The eligible list established from this recruitment may remain in effect for six months. Minimum Qualifications License Required Possession of a Valid California Motor Vehicle Operator's License. Out of State valid Motor Vehicle Operator's license will be accepted during the application process. Education: Possession of a Bachelor's degree from an accredited college or university with a major in emergency management, public, business, or health administration, public health, human services, administration of justice, communications or a closely related field. Experience: One (1) year of full time experience (or its equivalent) performing emergency preparedness planning activities. Substitution: Additional qualifying experience may be substituted for the required education on a year-for-year basis up to a maximum of two (2) years. Desirable Qualifications: * Experience developing trainings and exercises aligned with the HSEEP model * Experience working with community groups * Experience utilizing emergency or mass notification software * Spanish speaking or ASL fluency * Experience working within law enforcement or military chain of command * Technical writing, proofreading or editing experience * Professional certifications such as AEM, CEM or similar fields Selection Process * Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. * Multiple Choice Assessment: A multiple choice assessment will be conducted to measures candidates' competencies as they relate to the job. These may include but are not limited to: analyzing and interpreting data, critical thinking and writing (Weighted 40%) * Oral Interview: Candidates that achieve a passing score of 70% or higher on the multiple choice assessment will be invited to participate in an oral interview. The oral interview will measure candidates' competencies as they relate to the job. These may include, but are not limited to: Professional integrity and ethics, adaptability, self-management, project management and oral communication (Weighted 60%) The Multiple Choice Exam is tentatively scheduled to take place via computer (remotely) the third week of December. The Oral Interview is tentatively scheduled to take place the fourth week of December. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identify, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law County Of Contra Costa, California Martinez CA

Program Specialist (Controlled Substance Coordinator)

Department Of Veterans Affairs