Program Specialist - Bursar & Treasury Services

Program Specialist

• Bursar & Treasury Services

Requisition ID req2160 Department Treasury/Receivables Campus Campus Assignment to be determined Employment Type Classified-Full Time Best Consideration Date Apply Immediately; This position will close once sufficient qualified applications have been received. Position Summary

The Bursar & Treasury Services team is seeking a collaborative and detail oriented Program Specialist with a background in higher education. This is an exciting position for an individual that enjoys working with a team whose focus is student support. This position will work collaboratively with all of the staff in our treasury, student accounts and accounts receivable departments. The successful candidate will identify opportunities for process improvement and efficiency in student accounts operations, treasury operations and accounts receivable functions and will implement best practices and innovative solutions to enhance service delivery and student satisfaction. A background in student services in higher education is highly desirable as well as experience in accounting, research, data entry and reporting.

At this time, the work schedule is Monday through Friday, 8 hours a day. Daily work hours are flexible around the core hours of 7am

• 5:30pm. Currently, this position is eligible for hybrid work with expectations of 4 days on-site, but this might vary or change depending on the needs of the student and department. In order to work remotely, the individual must have an appropriate workspace, adequate internet access, and may not perform other duties (such as child/elder care, other job) during work hours. The department will provide a laptop that can be used both remotely and on-site. The worksite would be determined at the time of interview, but would be one of our 4 main campus locations (Sylvania, Rock Creek, Cascade, or Southeast), with travel to other campus locations when needed.

See the classification description for additional information: https://www.pcc.edu/hr/employment/classified-jobs/progspecialist/

Candidate Profile

These qualifications, skills and abilities are critical for success in this position.

Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.

• Ability to research, analyze, compile and present information and reports.

• Demonstrated experience assisting in program planning and organizing including assisting in defining program goals and objectives and developing procedures and processes in a community college or university setting.

• Experience coordinating with internal college resources, support services and external agencies.

• Experience in a lead role over other employees; classified staff as well as casual and student employees with background in selecting staff, making work assignments, staff training and development in a community college setting.

• Experience identifying and resolving problems; monitoring workflow; reviewing and evaluating work methods and procedures.

• Previous experience creating and/or maintaining program records and files, including electronic and paper records and providing administrative support.

• Ability to attend meetings and serve as organizer or member of groups and committees associated with the department.

Minimum Qualifications

To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).

Positions in this classification typically require a blend of administrative experience, including expertise with technological resources, and experience or training related to the program or service to which assigned. A typical way to meet these requirements would be:

Associate's degree or equivalent units (Experience may substitute for the education requirement on a year-for-year basis)

AND

Two years of responsible experience related to financial services programs.

Knowledge of:

Client or customer needs and circumstances; related or supportive community needs and resources, regulatory requirements and organizations; related college services and resources; funding sources and requirements; accounting and fiscal record keeping practices; general office administration and operation.

Ability to:

Effectively perform each the tasks listed on the Classification Description, as assigned; make effective use of technological resources; develop and maintain effective relationships with program clients, college staff at all levels and partner/regulatory agency personnel; analyze, interpret and compile complex data; continuously monitor and ensure program effectiveness and success.

Preferred Qualifications

• 5 years experience working in a community college setting in the area of finance, student services, or treasury services.

• 2 years of cash handling and reconciliation experience

• ERP experience such as Banner, Workday, or Colleague

• Google Suite experience including google forms, google sheets and google calendar

• Demonstrated experience in lean process improvement, reporting and position document management.

Position Grade 20 Starting Salary Expectations The first two steps of the range are: $53,870 to $55,484 per year. Higher salary placement may be available based on qualifications, experience and internal equity. Position Grade Salary Range $53870 to $86443 Annual Salary FTE 1 PCC Benefits

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.

PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.

Additionally, PCC provides a tuition waiver for yourself, domestic partner, and dependent children under 24 years of age. Partial tuition reimbursement for yourself at other accredited institutions (full-time employees only).

Paid Leave: (Pro-rated by FTE for Part-Time Employees)

• Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
• 8 hours of sick leave per month
• 24 hours of additional personal leave days per year

• 12 Paid holidays

For a complete list of PCC benefits, please visit http://www.pcc.edu/hr.benefits

View a complete list of PCC benefits.

Working Conditions and Physical Requirements

Work is typically performed in a standard office environment and exposure to video display terminals occurs on a regular basis. Duties typically involve managing multiple priorities, handling interruptions, deadlines and other work pressures. Some positions may require local and long distance travel and the use of a personal vehicle.

Learned physical skill is required for keyboarding and ten-key functions. Occasional lifting, guiding and/or carrying of light weight materials and equipment.

Background Check Required Yes

Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:

• Veterans: DD214
• Disabled Veterans: DD214 and Letter from the Department of VA

Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees.

Notice of the Availability of the Annual Security Report:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College's (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.