Program Specialist - Athletics 121060

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law.

Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification.

Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850-474-2694 or jobs@uwf.edu.

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 121060 Position Title (Classification Title): Program Specialist 121060 Working Title: Program Specialist Job Summary:

This is a support person for the Department of Intercollegiate Athletics. This position maintains confidentiality, determines priorities, exercises initiative and mature judgment as required by performing duties. The position is responsible for assisting in daily operational activities including but not limited to, assisting in program implementation, collecting, compiling and organizing data, cash handling, assisting in preparing final reports, travel documents, compliance/financial documents.

This position is often the first point of communication for 15 intercollegiate athletic programs and must maintain awareness of all NCAA and GSC activities. Department Intercollegiate Athletics FLSA: Non-Exempt Minimum Qualifications:

A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Position Qualifications:

Experience utilizing Excel and Microsoft Word applications and ability to navigate the internet. Good verbal and written communications skills. Superior organizational and time management and ability to prioritize tasks and meet deadlines.

Preferred Qualifications Four years experience in an office setting. Ability to work under pressure, make decisions, and use good judgment. Knowledge of NCAA, GSC, University and Athletic Department policies and procedures a plus. Essential Functions / Job Duties:

• 70% - Effectively communicate with staff, patrons, vendors, and other University personnel as they visit or call Intercollegiate Athletics. Prepare and review purchasing and travel reports to ensure the required documentation is attached and that it complies with University policies. Scan, copy and upload documents as needed. Prepare direct pay requests, revenue refunds, cash transmittals, and other requests pertinent to business operations. Contact vendors to request statements, invoices, and make payments. Update financial reports by collecting data and entering into the appropriate departmental documents. - (Essential)
• 20% - Maintain inventory of office supplies and order for staff as needed. Deliver documents to University departments on campus. Assist with compiling necessary information for staff to complete reports. - (Essential)
• 10% - Assist with departmental events or competitions. Other duties as required. - (Essential)

Physical Demands:

• Physical Requirements: Regularly involves lifting, bending or other physical exertion. Often exposed to one or more disagreeable environmental factors, such as heat, cold, noise, dust, dirt, chemicals, etc., with often to the point of being objectionable.

• Impact of Deadlines: Externally imposed deadlines set and revised beyond one's control.
  
  Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days.

• Standing: Daily

• Walking: Daily

• Sitting: Daily

• Reaching with hands and arms: Daily

• Climbing or balancing: Occasionally

• Stooping: Occasionally

• Use of hands to handle objects: Daily

• Lifting up to 10lbs: Frequently

• Lifting up to 25lbs: Occasionally

• Lifting over 25lbs: Occasionally

• Talking as express or exchange of ideas verbally: Daily

• Hearing as perceive sound by ear: Daily

• Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:

This position is eligible for veteran's preference.

This position requires fingerprinting.

This position requires a criminal background screen.

This position requires a valid driver's license.

Number of Vacancies 1 Work Hours 8:00 a.m.- 5:00 p.m. FTE 1 Salary Range 40,000 Pay Basis Annually Closing: 07/30/2024 Special Instructions to Applicants:

Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu.

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.

Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.