Program Specialist 3- Records Management (Tumwater)

Washington State Parks and Recreation Commission

Job Title:  Program Specialist 3- Records Management

Location:  Tumwater, WA.

Closes: Open until filled with a first review of applications on July 15th at 11:55pm.

• Please note - on 07/01/2024 there will be a cost of living pay increase of 3% to the listed salary.  

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Want to join a great organization?  The Washington State Parks and Recreation Commission manages one of the largest, most diverse and most beautiful parks systems in the country. With more than 120,000 acres, the system includes 124 developed parks, including 19 marine parks, 11 historical parks, 35 heritage sites, 13 interpretive centers and over 500 miles of long distance recreation trails. The agency is staffed with nearly 1000 employees (summers), who are some of the most passionate employees you'll find anywhere. We love what we manage and what we do. For more information on Washington State Parks, click here.

This position resides within the Administrative Services Division, under the Risk and Records Office. In this role you will be a critical part of a small dynamic team with the ability to independently manage your work. Under the general direction of the Records Manager, this position manages electronic and physical to ensure they are stored, archived, and properly dispositioned. The position contributes to Parks' mission by fostering public confidence through transparency, improve efficiency and maintain compliance. 

The duty station for this position is Parks Headquarters located in Tumwater, WA.  The schedule for this position is traditionally Monday through Friday 8:00 a.m. to 4:30 p.m. (An alternate schedule or remote work may be approved as long as Agency and/or customer needs are still able to be met.)

Why Washington State Parks?

• Work-Life Balance

• We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.

• Paid Leave

• In addition to 8 hours of sick leave/month and 12 paid holidays, full-time employees earn a minimum 14 paid vacation days per year!

• Plan For Your Future

• Parks offers a comprehensive benefits package that includes a variety of healthcare options, and free dental coverage! Employees also have their choice of state retirement programs, and much more.

• Tuition Assistance

• Permanent employees have several options for assistance with education expenses, including tuition reimbursement program, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.

Duties include, but are not limited to:

• Acts as an Agency-wide subject matter expert for records management-related matters. Consults with internal and external customers.

• Under guidance of the Records Manager/Records Officer, responsible for monitoring the overall effectiveness of records management practices within the Agency. This includes updates, changes to policy/procedure, process changes, implementing best practices and efficiencies.

• Will also be tasked with training Agency-wide (e.g., developing a Parks-Specific records management training, developing an on-boarding for new employees), and provide training sessions to employees of functional groups as needed.

• Leads the Agency's records inventory process. Analyzes processes and compiles data as necessary to ensure Agency records.

• Assists with public records requests.

REQUIRED QUALIFICATIONS:

Bachelor's degree in business or public administration

AND Two (2) years of experience in providing support and responding to public disclosure requests in a government setting.

Applicable work experience can be substituted year for year for education.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Three years of experience providing support to staff or a program including, but not limited to, using advanced analytical skills to interpret policy and instruct others on application of policies or procedures, representing a program or office to clients, interacting with external customers, and composing correspondence.

• Working knowledge of the Preservation and Destruction of Public Records RCW 40.14 and the Public Records Act RCW 42.56 and Washington Administrative Code 44-14-040 Processing of public records requests General.

• Demonstrated experience analyzing and solving problems under highly stressful or adverse situations.

• Demonstrated organizational skills, including the ability to prioritize, coordinate, and simultaneously manage multiple projects with a high level of quality.

• Ability to efficiently use a personal computer and applicable software to successfully perform the essential functions of the position.

• Ability to represent State Parks in a competent, confident, and professional manner. The incumbent must be able to maintain the highest level of confidentiality at all times and build trust across the organization.

• Three years of experience providing support and responding to public disclosure requests in a government setting.

Proficient use of:

• Microsoft Word Microsoft Excel Microsoft PowerPoint.

• Records Center Management System (Washington State Records Center).

• Advanced eDiscovery and/or Core eDiscovery (Microsoft Office 365).

• Adobe Acrobat- specifically applying redactions either 'stamping' documents with the applicable statute/rule, or developing a key for redactions for the requester.

• This position must have a criminal background check which is required for access to Criminal History Records in the Spillman Law Enforcement System.

HOW TO APPLY:

To ensure consideration, please complete the online job application and profile at www.careers.wa.gov.

You must attach in your application the following:

• Cover letter specifically detailing how you would use your experience, skills, abilities, and competencies to accomplish the duties of the position.

• Current resume in chronological order.

• Three professional references.

All requested materials must be submitted. Incomplete or late application materials will not be accepted. Failure to follow application process may disqualify you from further consideration.

The information provided in your application must support your selected answers in the application questions. Answers will be verified and documentation may be required. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

This position is included in the non-supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE).  For more information: https://wfse.org/

Diversity Policy Statement

The Washington State Parks and Recreation Commission is committed to creating an equitable, hospitable, appreciative, safe, and inclusive park environment - one that embraces and values the full spectrum of all community members' contributions. The Commission makes this commitment because:

• Diversity strengthens the workforce in competence and ability.

• Celebrating diversity appreciates and values individual differences.

• Diversity serves an increasingly heterogeneous society.

• Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to all people of this state today and in the future.

• Diversity, Equity, and Inclusion strengthens our ability and commitment to serve all citizens.

The Washington State Parks and Recreation Commission is an equal opportunity employer. We are committed to creating and sustaining a working environment that includes, welcomes, and respects diverse identities of race, culture, ethnicity, sexual orientation, gender, and more. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam veterans and people of all sexual orientations and gender identities are invited to apply. Persons desiring any accommodations in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hearing impaired may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.  

For information about this position, please contact Brian Thrasher at Brian.Thrasher@parks.wa.gov or (360) 902-8514.

For information about the recruitment/hiring process, Please contact Wendy Vandel at Wendy.vandel@parks.wa.gov or call (360) 902-8688.