Program & Operations Manager Senior (Hybrid)

About Us

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan.

These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts.

Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1.Students are our top priority.

2.We strive for excellence.

3.We thrive on diversity.

4.We celebrate collaboration.

5.We champion innovation.

6.We safeguard freedom of inquiry and expression.

7.We nurture the wellbeing of our community.

8.We act ethically.

9.We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

Oversee large programs with a cross-functional nature, manage projects throughout their life-cycle, ensure accurate and timely reporting and budget requirements.

This position will interact on a consistent basis with: Faculty, staff, students and external stakeholders.

This position typically will advise and counsel: Faculty, staff, students and external stakeholders.

This position will supervise: Assigned staff

Responsibilities

Job Duty 1 -

Serve as the program's main point of contact for internal stakeholders, faculty and students; serve as liaison to appropriate campus business units, working to resolve operational matters; Liaise with key points of contact within the center's ecosystem

Job Duty 2 -

Develop and implement operating and administrative processes to manage day-to-day business operations consistent with Institute policies; define and communicate administrative staff duties; monitor performance and provide feedback. Manage HR functions for the team: hiring, immigration requirements, time keeping, goals and reviews.

Job Duty 3 -

Implement and execute communications strategy to include center-wide tools such as Slack, websites, landing pages, Sharepoint, Teams, AWS, regularly scheduled meetings, etc.

Job Duty 4 -

Ensure proper logistics, procedures, and support are in place for successful operation of programs; conduct administrative activities associated with program operations such as procurement, records maintenance, compliance, NDAs, meeting arrangements and minutes, and document preparation

Job Duty 5 -

Collect, verify, analyze data and communicate results; Prepare various reports and data submissions, as necessary

Job Duty 6 -

Develop and maintain relationships advisory boards and stakeholder groups; participate in strategic planning and ensure implementation of key objectives and milestones

Job Duty 7 -

Manage preparation of financial-related reports and schedules; Coordinate unit budget preparation, monitor and prepare related reports

Job Duty 8 -

Provide executive administrative management; manage activities to ensure a well-executed, highly complex schedule of daily activities; serve as primary scheduling contact with the campus and external community

Job Duty 9 -

Manage events, symposia and conferences including evaluation/selection of venues and services, sponsor and volunteer relations, budgeting, logistics, and travel

Job Duty 10 -

Perform other duties as assigned

Required Qualifications

Educational Requirements

Bachelor's Degree or an equivalent combination of education and experience

Required Experience

Six to eight years of job related experience

Knowledge, Skills, & Abilities

SKILLS

Ability to proactively organize and prioritize multiple projects and consistently meet deadlines Ability to work independently and in a team environment Strong attention to detail Excellent verbal and written communication skills Strong proficiency in the MS Office Suite, Slack, SharePoint, Teams, AWS Experience with HR functions and supervision Experience with NDAs.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all.

To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our University¿s work.

Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia Institute of Technology's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: Board of Regents Policy Manual | University System of Georgia (usg.edu).

Background Check

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening

Other Information

Job Grade: A9

Job Salary: $60,846.00 to $82,750.00

Location: Atlanta, GA

Working Arrangement: Hybrid