Program Manager (Pos. #97249T)

Description

Title: Program Manager

Position Number: 0097249T

Hiring Unit: C OF HLTH SCI & SW, SCH OF MED, MEDICINE DEPT

Location: UH at Manoa

Date Posted: April 24, 2024

Closing Date: May 12, 2024

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Duties and Responsibilities

1. *The Program Manager provides management of administrative and operational functions primarily for the Chair of the Department of Medicine, managing programs relating to development, design, and evaluation of academic programs.

2. *Serves as an executive assistant to the Department Chair, providing advanced, senior-level, complex professional responsibilities; ensuring achievement and advancement of the Department of Medicine's excellence in teaching, research, and service.

3.Serves as principal administrative contact and liaison between the Chair, JABSOM, Department faculty and staff, residency and fellowship programs, healthcare systems, and other affiliated organizations.

4.Works independently developing and implementing a wide range of complex administrative duties impacting research, teaching, and clinical activities including project and strategic planning, prioritization, execution, and training while fostering collaboration of faculty, staff, and key stakeholders.

5. *Provides skilled and accurate written and verbal communication to initiate and facilitate the multi-discipline planning and implementation of projects, ensuring compliance with UH policies and procedures, protected health information, and applicable state and federal laws.

6.Assists the Chair with developing, mapping, and scoping project timelines, and coordinating events and meetings for internal and external audiences.

7.Prioritizes matters for the Chair; redirects matters to appropriate team members, as needed.

8.Prepares, maintains, and handles confidential and sensitive information pertaining to personnel, fiscal, procurement, and patient information with multiple affiliated stakeholders.

9.Creates reports and documents for a variety of projects and strategic planning including but not limited to memos, PowerPoint presentations, financial spreadsheets and flowcharts.

10. Supervises lower level administrative support, as needed.

11. Other duties as assigned.

(* denotes essential functions)

Minimum Qualifications

1.Possession of a baccalaureate degree in healthcare administration, business administration, project management or related field and 3 year(s) of progressively responsible professional experience with responsibilities for project management in a business, healthcare, research or academic setting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2.Considerable working knowledge of principles, practices and techniques in the area of project management in a business, healthcare, research or academic setting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

3.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with contracts, strategic planning, budgets, and program design and management in a business, healthcare, research or academic setting.

4.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

5.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7.Demonstrated ability to operate a personal computer, apply word processing software, and Microsoft Office Suite, including Outlook, Word, PowerPoint and Excel.

8.If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

9.Excellent organization and time-management skills.

10. A team player capable of cultivating productive, inclusive, and professional working relationships.

Desirable Qualifications

1.Three to five years prior experience in supporting a senior executive or team.

2.Research administration experience.

3.Executive Assistant experience.

4.Financial or Technology service industry experience.

5.Management or supervisory experience.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents by the closing date:

• a cover letter indicating how you satisfy the minimum and desirable qualifications
• current resume
• official transcripts confirming degree completion (copies acceptable; however official transcripts sent directly from the degree granting institution required upon hire)
• Three (3) professional references (complete with contact information including e-mail address)

The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered. Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries:

Catherine Takauye - ctaka@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Agency University of Hawaii

Department University of Hawai'i at Manoa - John A. Burns School of Medicine Address 651 Ilalo Street

Honolulu, Hawaii, 96813

Website http://workatuh.hawaii.edu