Program Manager (Specialty Court Manager)

Initial Posting Date:

06/26/2024

Application Deadline:

07/10/2024

Agency:

Judicial Department

Salary Range:

$6,769 - $10,502

Position Type:

Employee

Position Title:

Program Manager (Specialty Court Manager)

Job Description:

This is a part-time position (.5 FTE, 20 hours per week). The adjusted salary range for this position is approximately $3,384.50 - $5,251 per month.

Interviews: will be scheduled within two weeks after the application deadline.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to You

• We pay up to 99% of medical insurance premiums for part-time employees, including mental health coverage.

• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.

• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

• Salary offers are made with consideration of the candidate's education and experience.

Position Highlights

The Polk County Circuit Court in Dallas, Oregon, is hiring a part-time Specialty Court Manager (Program Manager).

In this role, you will assist judges, specialty court program participants, and other interested parties navigate our specialty court programs, including Behavioral Health (Aid and Assist) and Family Treatment Court. You will develop future specialty court programs and treatment plans, deliver and coordinate services and day-to-day case management, and monitor program participants' compliance with program requirements and policies.

You will track and analyze specialty court data, monitor dashboards for key performance indicators, prepare program-related statistical and informational reports, forecast trends, provide feedback on the effectiveness of the program, and help implement program changes and improvements. You will also prepare written documentation and process manuals for the programs, update user policies, procedures, program forms, and other related documents, oversee specialty court program operations, and keep abreast of changing legal and procedural requirements.

Additionally, you will attend court sessions, coordinate and prepare specialty court dockets, provide early court intervention for defendants, establish case plans, and plan specialty court program recognition and graduation ceremonies. For Aid and Assist cases, you will maintain lists of secured residential treatment facility residents, Oregon State Hospital placements, and pending transports, as well as in-jail and out-of-custody defendants. You will also review case information in the case management system to ensure compliance with laws and the timeliness of hearings.

Collaboration is a key part of this role. You will work closely with the Trial Court Administrator, state court administration, judges, managers and supervisors, and court staff. You will liaise with program participants and their families, justice partners, the county, treatment service providers, local behavioral health agencies, community partners, attorneys, and the Oregon Health Authority to facilitate the exchange of information and to resolve issues. You will also explain program goals and initiatives to interested parties.

Part of your time will be spent participating in, or staffing, local and statewide internal and external committees to further the specialty court programs' mission and goals. You will also facilitate specialty court staff meetings.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter

• Attach your cover letter (not to exceed two pages) in the Resume / Cover Letter section of the application. Your cover letter and filename should include your name.

• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.

• Address the cover letter "To the Hiring Manager."

• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.

• Prepare your cover letter before starting your Workday application.

Work History/Resume

• Attach your updated resume in the Resume / Cover Letter section of the application. Your resume and filename should include your name.

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or job history.)

The qualified applicant must have a bachelor's degree in business or public administration, behavioral or social/human services, or a closely related field.

AND

Have at least four (4) years of increasingly responsible technical or professional-level program experience that typically supports the knowledge, skills, and abilities required for the position.

OR

Any combination of education and experience equivalent to eight (8) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience accomplishing work through developing collaborative relationships with internal and external stakeholders.

• Experience developing and implementing new programs and initiatives.

• Proficiency using a computer to enter and retrieve data, perform research and analysis, and present findings to a supervisor or group.

• Experience analyzing reports and developing policies and procedures.

• Experience reporting outcomes for a program, evaluating and recommending program changes, and implementing new business or other processes for purposes of making improvements.

• Experience acting as a project lead, coordinating work assignments, and providing information, guidance, or direction to groups as needed to accomplish projects.

• Experience interacting with and providing feedback to all levels of management.

• Experience with public speaking and presenting to groups of various sizes.

• Experience working in a legal or institutional environment is preferred.

Working Conditions

• This is a part-time position (.5 FTE, 20 hours per week). The work schedule is to be determined with some flexibility but will typically fall between 8:00 a.m. and 5:00 p.m., Monday through Friday. This position is FLSA-exempt and ineligible for overtime compensation for hours worked in excess of 20 per workweek.

• Occasional evening, weekend, holiday, or overtime work may be required.

• Travel to attend training sessions, committee meetings, and other events may be required, including overnight travel or travel in inclement weather.

• Work is performed in a complex, fast-paced setting.

• This position requires frequent public speaking in front of groups of various sizes.

• Frequent phone and in-person contact with people from diverse backgrounds.

• Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma-including hostile litigants and high-risk defendants.

• Long periods of sitting or standing.

• Occasionally lifting office materials that weigh up to 10 pounds.

• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies

Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference

Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon's pay equity law. Salary offers are made with consideration of the candidate's education and experience. For more information on pay equity, click here.

Employee Benefits

Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

• Workday related information and resources are available here.

• For questions about a specific OJD job posting, call 503-986-5930 or email ojd.hrsd@ojd.state.or.us.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.