Program Manager

Overview

The Program Manager for the Curriculum stewards critical processes related to developing, revising, and maintaining the curriculum for undergraduate students. Reporting to the Associate Dean for Curriculum and Assessment, the Program Manager serves as a primary point of contact for the undergraduate program administrators in the University's more than 100 academic departments and minor/certificate programs, ensuring that new and revised undergraduate curricular materials are appropriately proposed, reviewed, and approved throughout the academic year. The Program Manager serves as a resource and guide for departmental staff in all of these processes, and works closely with the Office of the Registrar to help train and support these administrators in their day to day responsibilities.

The Program Manager must maintain careful attention to detail, communicate clearly and consistently with departmental and program staff, and manage key University-wide processes while working closely and collaboratively with a variety of University stakeholders. The position manages a significant body of ongoing ODOC business while also supporting a variety of time-sensitive projects throughout the year. In addition, the Program Manager frequently identifies opportunities for process and project improvements, such as automating paper-based systems, and serves as a critical link and valued thought-partner between ODOC and other campus units such as the Office of Information Technology, the Office of the Registrar, and the Office of the Dean of the Faculty.

Responsibilities

Manage ongoing curricular business:

• Receive, review, and archive all written materials proposing changes to the undergraduate curriculum.

• Sit with the Faculty Committee on the Course of Study and prepare the committee's meeting materials and meeting minutes.

• Prepare materials for the bi-annual review of courses proposed to carry the Culture and Difference designation for General Education.

Oversee the production of course offerings throughout the year:

• For fall, spring, and summer courses, review all new and revised course proposals in the CAP and CUP curriculum management system to produce Course Offerings.

• Ensure that all course proposals and syllabi follow University policy regarding grading, end-of-term assessments, and other ODOC policies.

• Routinely correspond with departments and individual faculty to resolve outstanding questions about course listings, requirements, and other curricular details.

Manage the annual update of the Undergraduate Announcement:

• Steward the annual update of the University's flagship publication recording departmental faculty rosters for all academic units, University-wide academic policies, departmental degree requirements and program information for minors, along with up-to-date listings of permanent courses.

• Communicate and instruct departmental staff regarding update processes and guidelines.

• Liaise with Web Development Services to negotiate the annual contract and, when necessary, anticipate and arrange for additional upgrades and enhancements.

• Supervise a copy-editor who reviews the final publication for accuracy and consistency of style in accordance with University guidelines.

Plan and lead professional development opportunities for departmental staff:

• Work with the Office of the Registrar to orient and train new undergraduate administrators and program managers.

• Convene departmental staff as needed throughout the academic year for ongoing training and refresher sessions, particularly in conjunction with policy or systems changes.

• Host periodic "just in time" training on new or updated processes, such as the annual Undergraduate Announcement update or introduction of new curricular policies for undergraduate course listings.

Support the Associate Dean for Curriculum and Assessment with other projects as needed, for instance:

• Review reports on enrollments and unmet demand.

• Prepare and distribute materials for the periodic departmental Director of Undergraduate Studies meetings.

• Periodically review course evaluations.

Qualifications

ESSENTIAL Qualifications

• Bachelor's degree and at least 5 years of applicable experience in project management, academic administration, or related field.

• Attention to detail and a commitment to publicizing and enforcing academic policies across the University.

• Ability to communicate with consistency, tact, and transparency among multiple constituencies, including departmental staff, faculty, and other administrators.

• Proficiency with PeopleSoft Curriculum Management, SharePoint, Microsoft Excel.

PREFERRED Qualifications

• Strong preference for previous experience in an academic department or program at Princeton.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Probationary Period

180 days

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver's License Required

No

Experience Level

Associate

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